Project Coordinator

When you join AIS, you're joining a mission-driven team that's passionate about making a difference. You'll work on projects that matter, alongside industry-leading experts, in an environment that fosters innovation, driving client success, and empowering our team to make a lasting impact. As an employee-owned company, we value collaboration, inclusivity, continuous growth, and shared success.

• Employee Ownership: Your contributions directly impact the company's success, and you share in its achievements.

• Continuous Learning: Access to resources, training, and mentorship to support your professional growth.

• Inclusive Culture: A workplace where diversity is celebrated, and everyone's voice is valued.

• Mission-Driven Work: Engage in projects that make a meaningful difference for our clients and communities.

At AIS, we're looking for more than just skills - we're looking for driven individuals who are passionate about making a difference, eager to grow, and aligned with our core principles.

• Core Knowledge & Skills: Applies project management methodologies, tools, and best practices. Understands contract requirements, risk management, and client expectations.

• Work & Complexity: Manages assigned project tasks, monitors progress, and supports the execution of project plans. Identifies and responds to routine risks and issues.

• Quality & Independence: Delivers accurate and timely work, adheres to standards, and demonstrates growing independence in decision-making.

• Teamwork & Communication: Partners with delivery teams, communicates effectively with clients and stakeholders, and supports team collaboration.

• Consulting & Engagement: Advises on process improvements, supports client satisfaction, and contributes to continuous improvement initiatives.

We are seeking a mission-driven professional to join our Project Management (PM) team as a Project Coordinator. This role is essential for supporting the execution of high-visibility defense programs. You will be responsible for a variety of project coordination tasks, including planning, tracking, and documentation. While primarily focused on project management operations, you will also provide vital reach-back support to our Customer Engagement Management (CEM) team, offering on-site presence and assistance in a range of technical areas. This position requires an active Top Secret clearance and the ability to work within secure environments on projects that directly contribute to national security.

• Support the planning, scheduling, and execution of IT and office move projects, from initiation to closeout.

• Maintain project documentation, deliverables, and compliance artifacts.

• Track project milestones, risks, and dependencies, ensuring alignment with contract requirements and project schedules.

• Prepare briefings, status reports, and other materials for project reviews.

• Coordinate meetings, reviews, and technical interchange sessions with internal teams and government stakeholders.

• Assist with tracking government-furnished equipment and assets.

• Support the CEM team, providing routine customer check-ins with to identify and address immediate needs and escalate issues to appropriate teams as necessary.

• Provide timely updates and ensure clear communication across all parties.

• Capture customer feedback to drive continuous improvement.

• Facilitate communication between technical and non-technical stakeholders.

• 2-5 years of experience in project coordination, program support, customer engagement, IT support or similar roles within the defense industry.

• Active Top Secret clearance

• Demonstrated proficiency in core project management skills, including project planning, schedule management, resource tracking, and risk identification.

• Strong understanding of DoD environments and secure program operations.

• Excellent communication skills with the ability to interface professionally with government customers and internal teams.

• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.

• Familiarity with DoD acquisition processes, asset management, project lifecycle management, and contract compliance.

• Proficiency with project management tools and collaboration platforms (e.g., SharePoint, MS Project).

• Experience supporting classified programs or working in SCIF environments.

• Certifications such as CAPM or PMP.

• Experience with business analytics and data visualization tools.

• Missionfocused mindset and commitment to supporting national security objectives.

Applied Information Sciences does not discriminate on the basis of race, national origin, religion, color, gender, sexual orientation, age, disability, protected veteran status, or any other basis. Employment decisions are based solely on qualifications, merit, and business needs.