Temporary Coordinator Administrative Services

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

The Parking and Transportation Department is currently seeking a Temporary Coordinator Administrative Services to join their team of professionals.

Duties include:

• Leads annual grant funding submittals and associated logistics and data tracking; ensures timelines, deliverables, and supporting documentation are complete and accurate.
• Collects, organizes, and maintains electronic and physical records required for desktop and on-site reviews, including vehicle, driver, maintenance, safety, training, and grant files; ensures timely, audit-ready submissions to FDOT and external reviewers.
• Coordinates cross-functional special projects and prepares executive-ready summaries, dashboards, and recurring/ad hoc reports for leadership review.
• Facilitates funding requests through South Florida Commuter Services and other sponsoring agencies; tracks status, documentation, and approvals through completion.
• Coordinates student engagement initiatives through website and social media programs in collaboration with communications partners.
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
• Performs other related duties as required or as directed. The omission of a specific duty does not preclude the supervisor from assigning duties that are logically related to the position.
• Supports unit scheduling and workload/performance reporting; recommends process improvements to strengthen administrative operations across departments reporting to the Associate Vice President.
• Serves as an administrative liaison with internal and external partners to resolve operational issues; disseminates policies and procedures and supports periodic review and updates in alignment with University standards.
• Prepares the unit for triennial grant funding reviews by coordinating evidence collection, validating records, and confirming readiness with functional leads.
• Coordinates the development and maintenance of key compliance documents (e.g., System Safety Program Plan, System Security Plan, ADA and Title VI policies) by gathering updates, tracking revision history, routing documents for review and approval, and ensuring proper retention and version control.
• Drafts and distributes correspondence, agendas, reminders, and information requests to internal stakeholders and external reviewers; logs findings and recommendations; tracks corrective actions and maintains supporting evidence to support continuous compliance and review readiness.
• Develops, compiles, and analyzes operational, financial, and service data; prepares concise reports and briefing materials for the Associate Vice President.
• Obtains, quality-checks, and consolidates reports from management staff; identifies trends, risks, and opportunities and recommends actions, as appropriate.
• Designs and executes special assignments supporting areas reporting to the Associate Vice President, ensuring deliverables are completed accurately and on time.
• Coordinates contract tracking, compliance, and periodic performance review processes for TCM and other vendor services; maintains documentation, key dates, deliverables, and issue logs.
• Coordinates internal and external communications related to traffic updates and operational impacts, including maintaining mapping and wayfinding content and turn-by-turn directions based on road and area closures.
• Coordinates unit-wide training and professional development logistics, including scheduling, tracking completion, maintaining required records, and supporting compliance-related training requirements.
• Builds and maintains effective working relationships with University leaders, staff, students, and external constituents; serves as a liaison between the department and agencies, vendors, and governmental partners; and represents the unit on committees, conferences, trainings, and meetings as directed by the Associate Vice President.

Bachelor's degree; OR four (4) years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Positions under National Forensic Science Technology Center will require Bachelor's degree in an appropriate area of specialization in related field; OR an equivalent combination of relevant training and/or military experience.

• Bachelor's degree in appropriate specialization, or an Associate's degree with two years of appropriate experience.
• Ability to work flexible hours as needed.

Temporary

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).

Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.

Upon completing an assignment, employees may apply for a position on FIU Careers.

• 8:30 AM to 5:00 PM

• $25.00 per hour.

Criminal Background Check

Driver's License Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.