Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator - JLL

What this job involves:

As a Facilities Coordinator at JLL, you'll be the essential link between procurement, vendor management, and exceptional client service across two accounts on the same campus. This role centers on managing and maintaining overall service performance, processes, and quality standards for critical facility services including janitorial, pest control, waste management, uniforms, and vending operations. You'll work collaboratively with vendors, clients, and internal teams to drive service innovation, identify cost reduction opportunities, and enhance the customer experience by seamlessly integrating supplier services into daily operations. At JLL, we believe the most effective teams are built when everyone is empowered to thrive, and this position gives you the autonomy to solve problems, improve processes, and directly impact client satisfaction. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you coordinate with diverse stakeholders to ensure facilities operate smoothly and efficiently every day.

What your day-to-day will look like:

* Conduct daily walkthroughs to ensure clean, organized, and well-maintained spaces that meet client standards and expectations

* Respond to all work orders in a timely manner, ensuring KPI compliance and delivering excellent customer service to building occupants

* Support budget and spend management activities, providing financial reporting and tracking procurement expenditures as required

* Manage JLL and client requisitions, purchase orders, and invoice receipts while assisting in vendor contract development and procurement processes

* Act as the primary interface with clients, visitors, and guests to resolve facility issues and handle unique situations with professionalism

* Directly manage and resolve service delivery issues with third-party soft service providers to maintain quality standards

* Utilize site CMMS systems to coordinate and dispatch maintenance activities, ensuring timely completion and accurate documentation

Required qualifications:

* High school diploma or equivalent required

* 3-5 years of relevant experience in facilities coordination, operations, or related customer service roles

* Financial acumen to manage budgets for projects and operations with attention to cost control and reporting accuracy

* Proficiency in basic computer applications including MS Office Suite (Outlook, Word, Excel)

* Strong organizational and analytical skills with proven ability to manage multiple priorities simultaneously

* Excellent interpersonal, verbal, and written communication skills with ability to interact effectively with all organizational levels

* Strong emphasis on customer service with demonstrated commitment to exceeding client expectations

Preferred qualifications:

* Experience in facility management, property operations, or commercial real estate environments

* Familiarity with computerized maintenance management systems (CMMS) for work order coordination and tracking

* Knowledge of procurement processes, vendor management, and contract administration

* Experience in budget management, financial reporting, and spend analysis

* Background in managing soft services such as janitorial, waste management, or related facility support services

Schedule: M-F 9:00 AM - 6:00PM

Location: Jersey City, NJ

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.