Financial Specialist II
 University of Wisconsin - Stout | |
 United States, Wisconsin, Menomonie | |
 Apr 14, 2026 | |
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Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Job Category: Employment Type: Job Profile: Job Duties: Position Summary Statement This full-time position is responsible for billing, monitoring, reconciling and auditing special tuition accounts for Customized Instruction, International Programs, Grant Funded Courses, Educational Pathways and Outreach, High School courses and Special Course Fees. Responsible for billing students and maintaining an effective line of communication with the departments offering the special tuition courses and the students enrolled in the courses. Responsible for providing accounting, record keeping, and analytical services for campus staff. Accounting duties performed by this position ensure that comprehensive, accurate, timely and appropriate fiscal and decision-making information is provided and maintained. This position reports to the Associate Bursar and is focused on processing or auditing transactions. Work is performed under general supervision. Official UW Title 30%
20% Manage the Wisconsin GI Bill Program
20% Maintain Financial Records for International Programs
13% Process Student Refunds
10% Perform Third-Party Contract Billing • Billing point of contact with department staff managing High School district agreements. • Create organizations for sponsorship accounts and set-up third party accounts. • Prepare invoices and refunds. 5% Provide Back-up Assistance
2% Perform other Tasks as Necessary
Key Job Responsibilities:
Department: The Student Business Services (SBS) Department, within the Business & Financial Services unit, provides comprehensive financial services to support students, faculty, and staff. Our mission is to ensure accurate and timely management of student accounts and institutional receivables while delivering exceptional customer service. Core Responsibilities:
Our goal is to provide transparent, efficient, and student-focused financial services that promote fiscal responsibility and support academic success. Compensation: Minimum starting salary of $20.65 commensurate with qualifications and experience. A six-month probationary period is required. The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149. Required Qualifications:
Preferred Qualifications:
How to Apply: Complete applications received by end of day, April 21, 2026 are ensured full consideration. Applications submitted after April 21st may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs Due to system limitations, applicants may upload no more than five (5) attachments. Please combine documents where appropriate. Required application materials: Cover letter (* See below) Current Resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. *Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. Official transcripts required at time of hire. Contact Information: For questions regarding this position or recruitment, please contact: Search Chair: Amy Gullixson Phone: 715-232-2253 Email: gullixsona@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Jada Ruppelt Phone: 715-232-2482 Email: ruppeltj@uwstout.edu Guidelines to ensure consideration:
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct,sexual violence,andsexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information UW is an Equal Opportunity Employer | |