Administrative Coordinator

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:

The Department of Psychiatry is seeking a full-time Administrative Coordinator to support the Vice Chairs and the Department Administrator with a variety of general administrative duties
and projects.

Job Responsibilities:

Provides specialized administrative support to the Vice Chairs and to the Department Administrator including but not limited to scheduling meetings and preparing and distributing correspondence and announcements.

Coordination and submission of annual mentor letters in conjunction with the Vice Chair for Faculty Development and Mentoring.

Disseminates information to students, residents, post-doctoral fellows, and research staff interested in participating in the Annual Psychiatry Research Day; secures location and catering for the event.

Ensures Brightspace site content related to wellness, promotions, research and professional development resources and memberships is up to date.

Sends reminders and tracks annual faculty career development meetings. Supports Vice Chair for Education in tracking Doximity votes and sends reminders to achieve 100% voting participation annually.

Assists with Departmental Appointments and Promotions Committee activities; prepares agenda and minutes, submits paperwork for new appointments, and packages for promotion and tenure through the Faculty Affairs Management Tool.

Sends reminders to the faculty and staff regarding required compliance training, flu vaccinations, etc.

Works with the web team, faculty, and administration on updating Departments website.

Ensures all faculty profiles are compliant in accordance with institutional guidelines.

Collects data from varied sources to prepare summaries, create reports and presentations as needed.

Supports leadership in ad hoc project planning/coordination of special projects.

Minimum Qualifications:
To qualify you must have a Bachelor's Degree required with 2 years of relevant experience, or the equivalent combination of education and experience. The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills. Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office, preferred). Ability to multi-task and/or coordinate multiple assignments is required. Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills is required.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $75,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here