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Academic Department Coordinator (Mathematics)

Amherst College
United States, Massachusetts, Amherst
6 East Drive (Show on map)
Apr 08, 2026
Academic Department Coordinator (Mathematics) Amherst Campus Full Time JR6888 Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Academic Department Coordinator (Mathematics) position. The Academic Department Coordinator (Mathematics) is a full-time, year-round position. The expected salary range for this job opportunity is: $27 - $30/hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. Provides comprehensive administrative support in all areas of operation in the department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas for the academic department include the following: support for the chairs and faculty in carrying out the department business; curricular support; event management; budget support, financial transactions and student employment coordination; communications and office management. Serves as the first point of contact for the department on campus and is required to work on campus four days a week when classes are in session. Summary of Responsibilities: Administrative Support in Carrying out Departmental Business Support the chairs and faculty in carrying out departmental business according to the academic calendar Coordinate and attend departmental meetings, prepare relevant materials, and take meeting minutes, as appropriate Assist in reappointment, tenure, and promotion processes Assist in faculty searches, including coordinating faculty search logistics Assist with departmental external reviews (including self-study) Coordinate department's annual prizes and fellowships for majors Curricular Support Update course information in the Course Catalog, CPI/EMS, and Workday Assist with course logistics, including course materials, field trips, and end-of-semester course evaluations Assist students and faculty with majors' records Assist with thesis and capstone logistics Communicate between the department and the registrar's office regarding courses, majors, graduating seniors, annual prizes, and other academic matters Event Management Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers Budget Support, Financial Transactions, and Student Employment Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday Process purchase orders, invoices, and reimbursements Monitor budgets in collaboration with the department chairs and the director of academic finance Coordinate and maintain student employment and casual hiring Communications and Office Management Maintain departmental website and electronic files Coordinate the schedules of and stock supplies (including printers) in common space(s) Serve as the liaison between the department and diverse community of students, faculty, and staff across campus, the Five College community, and the public Maintain a welcoming, inclusive, and respectful study and work environment Perform other duties/functions as requested Qualifications: Required High school degree or equivalent One year of related experience Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills Ability to take initiative, work independently, and work collaboratively Demonstrated high level of attention to detail Sensitivity to issues of confidentiality Familiarity with Google Workspace and/or Microsoft Office (or similar platforms) Experience working in a welcoming and inclusive community Successful completion of required reference and background checks An acceptable criminal offender records information (CORI) check Preferred Associate's degree Three years or more of related experience at a higher education institution Experience working with Workday or other ERP software Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Academic-Department-Coordinator--Mathematics-_JR6888-1 jeid-5b6b72a4300e8948a7aa2b1d9969a3d2