Graduate Admissions Assistant

Title:Graduate Admissions Assistant

Division: Provost's Office

Department: School of Graduate Studies

FLSA Status:Non-Exempt

Salary Range:Grade 6: $14.56/hour

EEO Job Group:5 E5

Position Summary

The University of Southern Indiana's School of Graduate Studies department is seeking a Graduate Admissions Assistant to provide administrative support to Graduate Studies and the director of Graduate Studies.

Duties/Responsibilities

• Coordinate all aspects of graduate admissions process.
• Serve as contact person to provide information regarding graduate admissions.
• Communicate with applicants concerning status of applications.
• Guide prospective students through the admission and enrollment process for all USI graduate degree programs through extensive personal communication.
• Maintain knowledge of international student admission requirements.
• Provide oversight of student worker application processing related work assignments.
• Coordinate Banner forms security access for Graduate Studies support staff and graduate programs.
• Train Graduate Studies support staff in the development, use, and maintenance of all Banner applications specific to processing applications and admissions.
• Assist in the development of procedures for the use and implementation of Banner Student Module for recruiting, admission, and registration.
• Organize and manage filing system of graduate admission files for multiple users.
• Use Xtender Solutions for scanning and uploading documents and information into student files (transcripts, references and other required application documents).
• Organize and maintain student electronic files.
• Utilize department reports to ensure all applications are captured on appropriate reports.Review Complete Awaiting Decision reports daily.
• Review Incomplete and Conditional reports weekly. Record and report discrepancies.
• Communicate with graduate program directors and chairs regarding program decisions.
• Process program decisions in a timely manner.
• Process student change of term and/or change of program decisions.
• Provide general administrative support to Graduate Studies.
• Organize and maintain department records.
• Assist in providing administrative support to the Council of Graduate Program Directors and Chairs as directed, such as recording of meeting minutes and maintaining records of council meetings.
• Make ongoing recommendations for improvement of current practices.
• Attend Graduate Studies recruiting and marketing activities as appropriate.
• Other duties as assigned.

Required Knowledge and Skills

• High school diploma or GED.
  
  
• Three years of office experience required, a combination of education and experience may be considered.
  
  
• Excellent oral and written communication skills.
  
  
• Ability to coordinate multiple tasks, determine priorities, set deadlines, and complete projects.
  
  
• Excellent interpersonal communications skills and the ability for keen attention to detail.
  
  
• Excellent customer services skills.
  
  
• Excellent knowledge of computers, internet, word processing, spreadsheets, database, presentation and email software.
  
  
• Knowledge of general office equipment required including computer, telephone, copier, and phone mail.

Preferred Knowledge and Skills

• Some college course work.
  
  
• Knowledge of Banner student information system.

Regular Work Hours/Travel Requirements

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

About the College

Graduate Studies partners with academic programs and colleges, the University and the community to recruit, enroll, retain and graduate the highest caliber of graduate students. We foster the attainment of knowledge and experiential learning opportunities through graduate assistantships, grants, scholarships and funding for research and travel for graduate students and faculty. Graduate Studies provides the bridge to graduate education for aspiring, seasoned and diverse learners.

• Cover Letter
• CV/Resume

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the Associate Director of Human Resources, Constance Hermann, at cjhermann1@usi.edu or (812) 461-5363. Contacting the Associate Director of Human Resources is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities