New

Events Planner

University of New Mexico
Monthly: $3,802.93 - $5,097.73
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Mar 12, 2026
Requisition ID req36080 Working Title Events Planner Position Grade 11 Position Summary The Office of Education, Medical Student Affairs Office is seeking a highly organized, detail conscious and talented event planner professional to join our team. This position will be responsible for overseeing the School of Medicine convocation, MD program student orientation, and multiple events and class meetings related to the School of Medicine medical students. This position will be responsible for managing event promotions and strategy in conjunction with major stakeholders. Additional responsibilities include: Plan, coordinate, and execute major and minor events, including set up and tear down Provide logistical activity and event support for Learning Communities and student organizations Create, prepare, proof-read, and review content and format for all event materials and social media outlets Maintain records of orders ensuring appropriate accounting Order event related supply materials including speaker and attendee awards Prepare and update mailing lists required for events Coordinate and conduct planning meetings with stakeholders Develop and maintain event budgets, regularly update stakeholders regarding budget revenues and expenses, prepare event timelines Provide day-of event support, coordination, and oversight of staff and volunteer staff Communicate with venue contacts prior to and during event to ensure on-site details are properly executed Negotiate contracts, and fully understand contractual language to enhance meetings while protecting company liability Provide peripheral support for chartered MD student organizations Occasional weekend and evening hours as needed for event support and management The successful candidate must be a self-starter, be able to manage multiple tasks simultaneously, own deliverables end to end, prioritize workload effectively, and thrive in a dynamic environment. This position requires the ability to create and manage multiple budgets while adhering to university policies, procedures, and directives. See the Position Description for additional information. Conditions of Employment Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Demonstrated experience in event planning and/or project management Detail oriented with strong organizational skills Ability to effectively communicate, both written and orally Advanced level working knowledge of Microsoft 365 Suite Proficient Adobe and Google Suite Software Experience in coordinating and supporting large events (100+ people) Ability to maintain a calm demeanor under pressure Proficiency with: MS Word MS Excel Smartsheet Adobe InDesign Adobe Photoshop Lucid Press or other desktop publishing software Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department SOM Student Affairs (914B) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Exempt Pay Monthly: $3,802.93 - $5,097.73 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 3/24/2026 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please attach 1) a cover letter and 2) updated resume. Your cover letter (up to 500 words) should address each of the preferred qualifications listed on the job-posting summary. Finalists should also be prepared to provide official education transcripts if selected for hire. Applicants must be prepared to provide names of three past or present supervisors as references that the hiring official can contact. *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.