Position Details
Position Information
| Recruitment/Posting Title |
Administrative Assistant |
| Job Category |
URA-AFT Administrative |
| Department |
Pre-College Outreach |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the The Division of Access and Community Engagement. The Administrative Assistant will serve as the first point of contact of the office, managing front desk operations, answering phone calls and routine emails. Position provides administrative support to division management by assisting with the coordination and administration of programs, projects, and/or processes and with the preparation and control of records, statistics, reports and documents.
Among the key duties of this position are the following:
- Schedules appointments.
- Arranges and coordinates logistics for events and meetings.
- Processes various administrative documents and data.
- Creates routine informational materials.
- Assists with the administrative and logistical needs of division events and serve as day-of support.
- Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the division, and the tasks and responsibilities of the Administrative Assistant in the achievement of division goals.
- Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.
|
| FLSA |
Nonexempt |
| Grade |
03 |
| Salary Details |
|
| Minimum Salary |
52602.480 |
| Mid Range Salary |
64788.980 |
| Maximum Salary |
76975.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree or an equivalent combination of education and/or experience.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Demonstrated knowledge and understanding of office administration, organization, coordination.
- Good communication skills and computer literacy.
- Ability to exercise good judgment in a variety of situations.
- Ability to maintain a realistic balance among different priorities with the ability to work under pressure.
- Ability to interact with high-level administrators.
- Strong organizational skills.
- Self-motivated and detailed oriented.
- Ability to effectively interact with diverse populations, including working with a variety of units and departments to meet area mission.
- Ability to maintain confidentiality and work cooperatively with others.
|
| Preferred Qualifications |
- A college degree.
- At least two years of experience managing front desk operations.
- Some experience working in school or K-12 settings.
|
| Equipment Utilized |
- Familiarity with equipment and software needed for administration and office management, including but not limited to virtual meeting platforms (Zoom, WebEx,Teams, etc.), Qualtrics, Google Drive, shared drives, Constant Contact, DocuSign, BaseCamp, Doodle, Microsoft Outlook; Microsoft Office Suite: Word, Excel, PowerPoint, Visio, Adobe Acrobat, and other Rutgers systems as needed.
|
| Physical Demands and Work Environment |
- Ability to lift boxes and materials up to 25lbs.
|
| Special Conditions |
- Ability to work nights and weekends.
|
Posting Details
| Posting Number |
26ST0395 |
| Posting Open Date |
03/10/2026 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Livingston (RU-New Brunswick) |
| City |
Piscataway |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Mar 11, 2026