Allied Health & Nursing Administrative Assistant, Workforce Development Programs

Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

The Allied Health & Nursing Administrative Assistant provides comprehensive administrative and operational support to the Workforce Development Department, including open enrollment programs and apprenticeship partnership initiatives. This role assists the Program Director with course implementation while supporting program managers, the information specialist, and the lab and clinical coordinator in daily operations. Responsibilities include managing program and personnel files, maintaining organized records, and ensuring accurate data entry and tracking across systems. The position oversees general course and program communication, coordinates course evaluation distribution and data collection, inputs grades into Colleague, and manages colleague maintenance and adjunct faculty contract preparation. Additional duties include Credly badge management, post program completion verification, and support for clinical placement processes. The assistant also manages vendor contracts, purchasing, and invoicing, organizes program data, and uses Microsoft applications to create documents, reports, spreadsheets, and communication materials that support efficient and effective program operations across the Allied Health & Nursing Workforce Development unit.

* Manage daytoday program operations, including Colleague data entry, record maintenance, and accurate tracking of program information.

* Prepare, process, and maintain adjunct faculty and staff contracts, ensuring timely completion and compliance with institutional requirements.

* Coordinate course evaluation distribution, data collection, and organization of results for program review and improvement.

* Communicate effectively with students, adjunct faculty, vendors, and external partners to support program activities and resolve inquiries.

* Support course scheduling processes and assist with logistics related to program delivery.

* Manage purchasing and invoicing tasks, including vendor coordination, payment tracking, and documentation.

* Organize program data and analytics to support reporting, planning, and decisionmaking.

* Maintain program and personnel files, ensuring accuracy, confidentiality, and accessibility.

* Provide administrative support to the Allied Health & Nursing management team, faculty, students, and the general public.

* Collect and process grades, attendance, and other required course documentation.

* Participate in marketing meetings for program offerings and assist with brochure development and management.

* Manage Credly digital badge requirements in collaboration with the operations team, ensuring accurate issuance and troubleshooting.

* Confirm student tuition payment status prior to course completion and coordinate with finance or registration teams as needed.

* Provide endofprogram information and guidance to students applying for credentialing body exams and professional certifications.

* Prioritize and manage multiple projects simultaneously while applying a high degree of accuracy, efficiency, and attention to detail.

* Utilize Microsoft applications to create, update, and manage documents, spreadsheets, reports, and communication materials.

* Perform other duties as assigned to support the effective operation of the Allied Health & Nursing Workforce Development programs.

Preferred Qualifications
Experience in a healthcare or allied health environment.

Experience using Colleague, Canvas, or similar student information and learning management systems.
OTHER REQUIREMENTS
* Maintains strict confidentiality and exercises sound judgment when working with students, instructors, staff, and community partners.
* Communicates effectively in both verbal and written formats across diverse audiences.
* Demonstrates reliable and consistent attendance.
* Performs all responsibilities with consideration for the college's sustainability initiatives, including environmental stewardship, social responsibility, and economic prosperity.

May require some lifting and moving boxes of supplies or instructional materials. May be asked to rearrange hours to meet specific division needs.

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.
HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.