Vice President - Administrative Services

(ON-CAMPUS - in-person position)

Orange Coast College (OCC) is seeking an innovative, equity-minded Educational Administrator to serve as the Vice President of Administrative Services under the Executive Wing, reporting to the President of the College.

THE COLLEGE - About Orange Coast College

Orange Coast College's 164-acre campus is located in Costa Mesa, just minutes from Southern California's beautiful beaches, with its main campus in Costa Mesa and a campus in Newport Beach (Waterfront Campus). Orange Coast College (OCC) was founded in 1947 with the mission to serve the educational needs of a diverse local and global community. The College empowers students to achieve their goals by providing high-quality, culturally responsive, and innovative programs and services through pathways leading to degrees, transfers, certificates, foundational skills, workforce development, and lifelong learning. The College promotes student development, learning, and equitable outcomes by fostering a respectful, inclusive, caring, and participatory campus climate of student engagement and academic inquiry. Ideal candidates for this position will share OCC's dedication to transforming lives through education, with a strong commitment to serving a diverse and vibrant student population. We currently enroll 18,121 students, the majority of whom are from racially minoritized populations: 39% of OCC's students are Latinx, 2% are African-American, 23% are Asian, less than 1% are Native American, 28% are White, and 6% are multiracial. As a designated Hispanic-Serving Institution (HSI) and an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI), Orange Coast College reflects the dynamic diversity in the region.

Orange Coast College (OCC) engages in a wide range of collaborative efforts aimed at fostering a culture of educational excellence and inclusivity. With a commitment to providing high-quality academic programs and student-centered support services, OCC creates an environment where all students can thrive. As a diverse and globally-minded institution, the college takes pride in initiatives that empower student communities by promoting cultural synergy across departments, including the Office of Student Equity, the Global Engagement Center, and the Multicultural Center.

OCC is a recognized leader in preparing students for transfer to four-year institutions and holds the prestigious designations of both a Hispanic-Serving Institution (HSI) and an Asian American, Native American, and Pacific Islander Serving Institution (AANAPISI). The college also boasts state-of-the-art facilities and is the first community college in Southern California to offer on-campus residential housing with over 300 apartment units, further enhancing the student experience.

Orange Coast College Employee-Student Demographic Information

Direct Link: Employee / Student Profile Comparison Dashboard

ABOUT THE DISTRICT

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West, and Orange Coast colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. The Coast Community College District values diversity, equity, inclusion, access, and anti-racism by creating a culture of inclusive excellence that uplifts employees and students through an environment that is equitable, diverse, inclusive, and accessible.

COMMITMENT TO EQUITY & IMPACT

The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengthen our efforts around diversity, equity, inclusion, access, and anti-racism. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on building an inclusive culture and atmosphere of belonging.

• Orange Coast College - Diversity, Equity, Inclusion, and Accessibility Page

• Vision, Mission, Values, and Governance

• Educational Master Plan (2021-2027)

Ideal candidates for this position will share OCC's commitment to transforming lives through education, with a strong commitment to serving a diverse and vibrant student and employee population.

Summary

Plans, organizes, directs, and administers the business, enterprise, facilities, and general services of the college. Serves as the appointed President or Vice President of the Coast Community College District Enterprise corporation. Provides leadership, direction, and guidance over administrative policy for the financial, facilities, environmental, business support, and value-added services provided by the college. Manages and develops a distinguished team of service providers that offer a safe work environment to all levels of staff, students, and visitors.

Distinguishing Career Features

The Vice President, Administrative Services has strategic and principle leadership over current and long-term planning and delivery of finance/budget, facilities, general, and enterprise services to support and present safe, accessible, and usable facilities. The Vice President reports to the college President and integrates a team of directors and managers, which in turn, supervises the delivery of accounting and budget, maintenance and operations, community services, and retail services and contracts. The Vice President will also have a dotted-line relationship with District Finance for compliance with payroll and financial controls. The Vice President will share, along with the other Vice Presidents, a role in the strategic direction of the college, fiscal management and cost control, and adjustment of services to meet the demands of the student public, community, and commerce. The Vice President serves as the appointed President or Vice President of the Coast Community College District Enterprise Corporation.

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Essential Duties and Responsibilities

Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

• Provides

• leadership that develops and supports high performing business services leadership and teams. Directs and participates in planning, design, administration, and improvement of college-level services supporting education and students.

• Develops and implements clear, collaborative, and inclusive decision-making processes ensuring integration of all assigned business and support services. Establishes standards and provides leadership and performance management of directors and managers.

• Plans, organizes, controls, and directs the operations of the Administrative Division. Directs and consults with functional directors on budget, financial performance, facilities maintenance, construction projects, human resources, technology, entrepreneurial operations, public safety and emergency preparedness, graphic & publication, community services, and retail.

• Advises and makes recommendations to the President regarding academic support opportunities and issues impacting instruction, student engagement, faculty, support staff, budgets, college-wide planning and implementation, and accreditation.

• Administers contracts for services, management of supplies and equipment, distribution of supplies and equipment, and fixed asset and inventory control.

• Assists the President in coordinating activities with the Facilities department for the maintenance, care, construction, renovation, accessibility, and safety of structural and nonstructural facilities.

• Administers capital projects and bond construction programs including contractual arrangements, bidding, financial planning, arrangements for bond elections and sales.Directs the preparation and maintenance of a variety of narrative and statistical records and files to support internal and externally mandated reports related to student-centered programs and fiscal performance, projects, compliance, services, systems, and personnel.

• Maintains up-to-date knowledge of laws, codes, regulations, and pending legislature related to the operations and activities of the assigned area. Modifies programs, functions, and procedures, to ensure compliance with local, state, and federal requirements.

• Communicates with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts, and exchange information.

• Develops, facilitates, and recommends the annual budget proposal for the college. Analyzes and reviews budgetary and financial data. Controls and authorizes expenditures in compliance with college rules and established cost limitations.

• Serves as Treasurer on the College Foundation's Board of Directors as well as board member representing the college on various community organizations.

• Performs other related duties as assigned that support the objective of the position.

• Required to abide by all District policies and procedures, including Board Policy 3050 - Code of Professional Ethics.

Knowledge and Skills

• Requires advanced professional knowledge of theories, concepts, principles, and practices in education administration and the collegiate-level.
• The position requires advanced specialized knowledge of modern business management for higher education institutions, including the principles and practices associated with integrating uniquely different business functions.
• Requires advanced-specialized professional knowledge of the theory, principles, and procedures of accounting, auditing, and finance for education and public sector.
• Requires in-depth knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal control.
• Requires professional knowledge of the principles and techniques used in financial analysis and research.
• Requires in-depth knowledge of the role of information technology in education and business, and of integrated data management and storage systems used for storing and retrieving information.
• Requires in-depth knowledge of the external audit process.
• Requires considerable knowledge of the laws and regulations governing financial transactions and of education and bond funding and financing.
• Requires working knowledge of business services such as facilities and maintenance, purchasing, and construction management.
• Requires skill at solving complex problems that involve consideration of tradeoffs, risks, and effects on services and people.
• Requires advanced language and human relations skills to prepare complex and decisive reports, prepare and deliver formal presentations to large and diverse audiences, and to build productive and effective work teams.
• Requires advanced math skills to read and interpret financial statements, perform risk/return analysis, and prepare financial and statistical reports.
• Requires advanced English language and writing skills to develop complex business plans, goals and objectives, reports, and make formal presentations.

Abilities

• Requires the ability to perform the essential responsibilities and functions of the position.

• Requires the ability to plan, prioritize, and assign work in order to meet yearly plans, academic calendars, schedules, and timelines.

• Requires the ability to learn and apply pertinent legislation, regulations, and college/ District requirements and expectations for performance.

• Requires the ability to organize, train, direct, and motivate staff to achieve high levels of productivity.

• Requires the ability to optimize financial performance of the District and seek outside funding resources.

• Requires the ability to make formal presentations to large, diverse, public audiences.

• Requires the ability to perform long range financial forecasting.

• Requires the ability to solve complex problems requiring consideration of short- and long-range implications, trade-offs, and risks.

• Requires the ability to conduct complex analyses of accounting systems, financial reports, business opportunities such as grants and capital projects, and on-going operations.

• Requires the ability to convert financial information and outcomes into reports of findings and fiscal condition.

• Requires the ability to work cooperatively and productively with others.

Physical Abilities

• The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.

• Essential functions will vary by position.

• As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience

• This position requires a Master's degree from an accredited university with major coursework in business, economics, construction management, or a related discipline and eight years of progressive experience in accounting/finance, budget, enterprise and retail, and construction project management/oversight.

• Or, any combination of education and experience that would provide the required equivalent qualifications for the position. An application of equivalency is required. (Candidates making applications based on equivalency must submit the Application for Equivalency in addition to all other required materials.)

How to determine if you need Equivalency? Candidates who do not meet the minimum requirements as stated in the job posting, but feel they have a combination of education and experience that would be equivalent to the State Minimum Qualifications, must attach a completed Application for Equivalency Form. This form must be included as an attachment to their online application, along with supporting documents, in addition to all other required materials.

AND

• Evidence of demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic, gender, gender identity, and ethnic backgrounds of community college students. (California Code of Regulations Title 5 53022; Education Code Section 87360; Coast Community College District EEO Plan)

Licenses and Certificates

• May require a valid driver's license.

Working Conditions

• Work is performed indoors where minimal safety considerations exist.

• Note: To be eligible for employment, you must possess authorization to work in the United States. The District does not sponsor visas or take over any established visa sponsorship.

JULY 2026 START DATE

(ON-CAMPUS - in-person position) This is a permanent, full-time, general-funded, Educational Administrator position. The work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Flexible schedules and weekends may be necessary to address program needs and job duties. In addition, an annual stipend of $3,000 is offered to those holding an earned doctorate from an accredited institution. The District provides medical, dental, and vision insurance for the employee and eligible dependents, and life insurance for the employee. (Salary Schedule: DG-14)

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)

• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply.

Pay Philosophy:

Through policies, practices, and other benefit programs, Coast Community College District delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur on July 1 of each year for all Educational Administrator employees.

The SELECTED CANDIDATE is required to complete the following before employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).

• Have fingerprints taken by a Live Scan computer at the candidate's expense. (Clearance must be received before the first day of employment)

• Present original documents for proof of eligibility to work in the United States.

• Participate in a new hire onboarding appointment with an Employment Services Representative.

• Official transcripts will be requested by Human Resources during the 'new hire' process.

Application Requirements:

A complete application includes:

*Documents not requested in the job announcement will not be considered*

• A complete Coast Community College District Online Employment Application.

• Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).

• A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your evidence of demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic, gender, gender identity, and ethnic backgrounds of community college students. (PDF recommended and not to exceed 3 pages).

• A Current Resume of professional experience and educational background. (PDF recommended).

• An Application for Equivalency (if applicable).

The deadline to apply is March 23, 2026. Incomplete applications and application materials submitted by U.S. mail will not be considered. You may seek in-person assistance with the online application by making an appointment with human resources. All applications must be submitted online before the deadline to be considered.

Apply online at http://www.cccd.edu/employment

Reasonable Accommodations

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or email accommodation@cccd.edu.

Selection Procedure

• All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

• Applicants wishing to apply for more than one position must submit separate application materials for each desired position.

• Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.

• If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense.

• During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise or a hands-on practical.

• Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.

• The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, several candidates will be recommended to move forward and will be invited for a second-level interview.

• The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.

• The campus President will make the final recommendation for employment to the Board of Trustees.

• The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.

• Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.

• The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

Employment Information

• To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline. Submission of all application materials is the responsibility of the applicant. Applicants wishing to apply for more than one position must submit separate application materials for each desired position.

• Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.

• The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews. The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve. The College does not return materials submitted in the application for a position.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

TITLE IX NOTICE TO APPLICANTS

The 2025 Coast Community College District Annual Security and Fire Safety Report provides the crime statistics for calendar years 2022, 2023, and 2024, which were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be obtained from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions.

Title IX & Sex Discrimination