Project Support Coordinator

The Facilities and Capital Assets team within the Division of Student Affairs provides planning, coordination, and operational support for Student Affairs facilities, capital renewal, and asset management efforts. The team partners with departments such as Housing, MizzouRec, and other Student Affairs units to maintain safe, functional, and student-centered environments that support campus life and student success.

Summary

The Project Support Coordinator serves as a key member of the Student Affairs Facilities and Capital Assets team, providing administrative, coordination, and operational support across facilities, asset, and capital-related initiatives. This position supports multiple Student Affairs departments by helping track requests and projects, maintain organized records and documentation, coordinate communication, and support day-to-day operational processes.

This role is ideal for someone who is highly organized, process-oriented, and detail-focused. While the position supports facilities and project work, the primary focus is coordination, tracking, documentation, and follow-through. The position contributes to the readiness and smooth operation of Student Affairs spaces by ensuring accurate tracking, timely communication, and consistent processes across teams, vendors, and campus partners.

Essential Functions:

Administrative & Process Coordination
Serve as a central administrative, coordination and process support resource for the Facilities and Capital Assets team. Maintain organized records, tracking tools, and documentation; coordinate workflows; and support daily operational activities across departments such as Housing and MizzouRec. Manage multiple priorities with accuracy, consistency, and strong attention to detail.

Tracking, Scheduling & Follow-Through
Track requests, work orders, projects, and asset-related activities to ensure items move forward and stakeholders stay informed. Maintain logs, monitor timelines, follow up on outstanding items, and escalate concerns as needed. Submit and monitor facilities-related work orders, including warranty repairs or replacements, track status, follow up as needed, and assist in identifying trends or recurring issues to support efficient resource use. Support the development and maintenance of standard processes, templates, and procedural documentation.

Communication & Coordination
Draft and distribute routine communications related to facilities activities and project impacts using multiple platforms including email, websites, digital or physical signage, and printed materials. Coordinate updates across Student Affairs units, campus partners, consultants, and service providers, and respond to inquiries with professionalism and clarity.

Asset & Inventory Support
Maintain accurate records for furniture, fixtures, equipment, and other departmental assets. Track quotes, orders, deliveries, and installations; coordinate inventory and equipment moves; and support asset and space readiness efforts through consistent data tracking. Assist in compiling and organizing information from tracking tools and datasets to support operational reporting, planning, and long-term asset management efforts.

Additional Support
Provide general logistical and administrative support to the team, assist with coverage during staff absences or peak periods, and perform other related duties as assigned. Support the development, maintenance, and organization of policies, procedures, standard processes, templates, and procedural documentation related to facilities and operational activities.

Monday - Friday, 8:00 a.m. - 5:00 p.m.

This position may require occasional evening or weekend hours in support of departmental or campus needs.

A Bachelor's degree or an equivalent combination of education and experience and one year of experience from which comparable knowledge and skills can be acquired is necessary.

• Strong administrative, coordination, or operations support experience
• Demonstrated ability to track tasks, manage details, and follow through on processes
• Experience coordinating logistics across multiple stakeholders or departments
• Strong organizational, data management, and communication skills
• Experience in higher education, facilities, operations, or service-focused environments is helpful but not required

Hiring Range: $18.87 - $26.87 hourly, paid on a biweekly basis
GGS/PAT Level: GGS 008
University Title: Program/Project Support Coordinator I

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Complete application, and upload the following: resume, cover letter, and 3 or more professional references which must include at least one supervisor.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.