Banquet Event Specialist (EVENTS SPEC 1)

Under the general direction of the General Manager of Catering Services, the Banquet Event Specialist is responsible for providing comprehensive coordination, and event oversight, of complex campus events, as well as daily concessionary services. This position is responsible for providing and leading event operation support, excellent customer service, and provides basic culinary support to the Catering and Concessions operation.

Assists as assigned in planning and organizing internal and external business-related food service functions, symposiums, conferences, program events, banquets, and VIP services. Maintains guest lists and coordinates timely food service schedules, delivery, and services special dietary accommodations.

Responsible for facilitation of communication and coordination with multiple campus partners including event planners, dining logistics, EH&S, Fire Safety Services, TAPS, Grounds, and Facility Maintenance staff; and provides operational support of these activities to assure compliance. Responsibilities require following campus event policies and practices to ensure event plans are reviewed, processed in a timely fashion, and meet all campus expectations. The Banquet Event Specialist will actively participate in the planning, operational oversite, and execution of catering food service needs supporting all events.

The primary emphasis of this position focuses on the planning, service and organizing of catering events for Olive and Vine catering. Daily duties include managing food delivery, logistics, facility access, and guest services for catering events and concessions services. Facilitation of communication and services with clients, special guest speakers, facility maintenance staff; and provides service support for these activities.

Provide mentorship to catering career and student staff. This position will be expected to uphold the highest level of confidentiality as they will serve and lead private events. This position involves driving, loading, and unloading vehicles on a daily basis. This position would additionally support other dining units in need of service including both Residential and Retail units.

Apply By Date: March 10, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Required to hold a valid California driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program
• Bachelor's degree in related area and/or equivalent experience/training.
• Experience in setting up, tearing down, and serving events involving food & beverage service in a catering, special event, restaurant setting and managing other staff in the execution of those duties.
• Experience understanding concepts, principles and practices of event planning and public relations, including event design, organization, and production.
• Experience working with a culturally diverse client population.
• Knowledge of concepts and principles of effective event planning and production and public relations.
• Basic knowledge of the campus, its mission, vision, goals, objectives.
• Organizational skills to effectively coordinate and track multiple details simultaneously.
• Ability to complete simple tasks with established deadlines and attention to detail.

Preferred Qualifications

• Experience managing financials, labor budgets, menu development, food production, handling and storage, quality control, and health and safety standards.
• Thorough knowledge of the campus, its vision, mission, programs, policies, and infrastructure.
• Knowledge of University policies and procedures relating to the use of university facilities, event management and presentation.

Key Responsibilities

• 50% - Event Execution Oversight
• 50% - Guest Retention And Business Development

Department Overview

Olive and Vine Catering serves all campus catering needs from simple coffee and breakfast service to white tablecloth fine dining plated meal service. Olive and Vine also support off campus properties of UC Davis to include those located in Davis and Sacramento. Student Housing and Dining Services is a self-supporting auxiliary which provides housing and food service operations to over 15,000 undergraduate and graduate students who live in on campus facilities, as well as retail and catering operations for the campus population at large. For more information about Student Housing visit our website at http://www.housing.ucdavis.edu/.Student Housing and Dining Services, is committed to serving the needs of students, staff, faculty and guests from various backgrounds and identities. In full support of our institutional commitment to embrace diversity and practice inclusive excellence, we expect every member of our community to acknowledge, value, and uphold the guidelines set forth in the Principles of Community. As a community of scholars and life-long learners, we commit ourselves to learning together about our differences and commonalities while growing in all areas of equity, diversity, and inclusion.

POSITION INFORMATION

• Salary or Pay Range: $25.57 - $44.06/hour
• Salary Frequency: Hourly
• Salary Grade: 18
• UC Job Title: EVENTS SPEC 1
• UC Job Code: 006290
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8-5
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Continuous 6 to 8+ Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Occasional Up to 3 Hours
• Lifting/Carrying 0-25 Lbs - Frequent 3 to 6 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Frequent 3 to 6 Hours
• Pushing/Pulling 26-50 lbs - Frequent 3 to 6 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Frequent 3 to 6 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours
• Loud noise levels - Occasional Up to 3 Hours
• Marked changes in humidity or temperature - Occasional Up to 3 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Frequent 3 to 6 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Employee is personally responsible for following safety procedures/guidelines. This position is subject to completion of a Pre-Placement Medical Exam provided by Employee Health Services, at no charge to the applicant. Position will require driving. A valid CA driver license and enrollment in the UCD DMV pull program will be required

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks