Accounts Receivable & Accounts Payable Specialist

At Ecolab, we offer you the opportunity to expand your skills and professional experience while collaborating with worldwide experts in water treatment. As an AR/AP Specialist, you will play a key role in supporting the financial operations of Ovivo USA. You will collaborate with cross-functional teams, including procurement and operations, to ensure proper documentation and approval workflows. You will work closely with the finance controller's team to ensure accurate financial reporting, maintain strong internal controls, and contribute to strategic decision-making through insightful financial analysis. Additionally, you will assist in month-end close activities related to AR, prepare accruals, and support audit and reporting requirements. This position offers the opportunity to be an integral part of the finance team and support leadership with critical financial insights.

Joining Ecolab means being part of a global team of innovative and passionate professionals who are committed to preserving water, our planet's most critical resource. It also means combining our efforts and talents towards a more sustainable future - together.

What is the role?

• Understand and follow company procedures and policies
• Support team-oriented safe work practices and effective communication.
• Build and maintain effective working relationships with coworkers and customers.
• Perform duties as required for the corporation.

What you will do

• Contact customers (via telephone and email) to ensure that monies due are inquired upon on or before their due date.
• Work with Ovivo personnel to understand the status of projects/orders.
• Process cash receipt transactions (deposit, process credit card payments, post payments) within Ovivo's ERP system (Syteline) & various banking systems.
• Request tax exemption certificates from customers & input this information into Ovivo's ERP system.
• Coordinate signing/sealing/notarizing of lien releases, as necessary.
• Complete customer requested documentation (normally to establish accounts).
• Manage the full accounts receivable lifecycle, from invoicing through cash application and collection.
• Prepare, review, and issue customer invoices, credit memos, and debit memos in accordance with contract terms and company policies.
• Monitor AR aging and proactively follow up with customers to ensure timely payment and resolution of overdue balances.
• Research and resolve invoice discrepancies, short payments, and unapplied cash by partnering with customers, sales, operations, and project teams.
• Maintain customer master data, payment terms, tax exemption documentation, and required legal or compliance records.
• Set up and maintain customer payment portals, including uploading invoices and supporting customer inquiries related to billing and payments.
• Assist with monthend close activities, including AR reconciliations, revenue support, accruals, and reporting schedules.
• Reconcile the AR subledger to the general ledger and investigate differences.
• Support internal and external audits by providing AR documentation, schedules, and explanations.
• Other duties may be assigned as required.
• AP responsibilities/tasks to cross-train

Position Details

• Plano, TX Office
• In office - 5 days a week.

Minimum Qualifications

• 2 years of finance or accounting experience.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance or related degree
• Accounts receivable experience
• Global corporate environment experience.
• Excellent work ethic with the ability to multi-task.

Careers Advancing Ovivo by Ecolab'sWater Technology Solutions

Help shape the future of water and technology by joining a team that drives innovation in ultrapurewater solutions -critical to industries powering global progress. These careers offer the chance to make an impact that matters solving complex challenges, collaborating across borders, and creating solutions that protect vital resources. If you're passionate about water circularity,sustainability and technology, explore opportunities where your expertise fuels advancement and your growth is supported.

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA).

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.