Risk Management Administrator

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays

Role can also work out of Long Beach, CA or Atlanta, GA, or Wilmington, NC

Company: Balfour Beatty Infrastructure US

Position Summary

The Risk Management Insurance Administrator provides administrative and operational support to the Risk Management and Project Teams by coordinating insurance documentation, certificates, bonding, invoicing, and claims tracking. This role focuses on accurate processing, recordkeeping, and follow-up to ensure project insurance requirements are met in a timely and compliant manner.

Key Responsibilities

Insurance & Bond Administration

• Collect required project and contract information from project teams.
• Prepare and submit insurance and bond requests to brokers and sureties.
• Request, review, issue, and track Certificates of Insurance and Surety Bonds.
• Maintain organized records of policies, certificates, endorsements, and bonds.
• Update insurance documentation when project scope, value, or duration changes.

Quote & Documentation Support

• Coordinate submission of project information for insurance and bond quotes.
• Track quote requests and required return dates.
• Distribute approved quotes to project teams.
• Assist with adjustments related to contract changes and extensions.

Billing & Payment Coordination

• Receive, review, and route insurance and bond invoices for payment.
• Verify invoice accuracy and proper project coding.
• Follow up with Finance and project teams to ensure timely payment.
• Maintain billing and payment tracking logs.

Claims Tracking & Support

• Maintain records of all reported claims.
• Track monthly loss runs and carrier reports.
• Notify Finance of significant reserve changes.
• Coordinate deductible billings and payment documentation.
• Assist project teams with claim documentation and submission.

Reporting & Recordkeeping

• Maintain accurate electronic and paper insurance files.
• Track project exposures including payroll, revenue, and property values.
• Assist with audits, renewals, and carrier reporting.
• Prepare basic reports and summaries as requested.

General Administrative Support

• Respond to internal and external insurance-related inquiries.
• Schedule meetings and coordinate documentation with brokers and carriers.
• Support departmental projects and process improvements.

Qualifications & Experience

Education

• High school diploma or equivalent required.
• Associate degree or coursework in business, insurance, or construction administration preferred but not required.

Experience

• 2-4 years of administrative experience in construction, insurance, risk management, or related fields.
• Experience supporting project documentation, billing, or compliance processes preferred.
• Prior experience in civil, infrastructure, or heavy construction environments is a plus.

Technical Skills

• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Ability to manage databases, trackers, and shared document systems.
• Experience with insurance tracking systems or RMIS is helpful but not required.

Professional Skills

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to handle multiple priorities and deadlines.
• Clear written and verbal communication skills.
• Strong follow-up and customer-service mindset.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.

Work Environment

• Primarily office-based with limited travel.
• Standard business hours with occasional peak periods during renewals or audits.

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm, we are challenging the construction industry's assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation's largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.