Administrative Coordinator, Information Initiative

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Administrative Coordinator, you'll be a vital part of a collaborative, interdisciplinary team that supports students, faculty, and partners across the Information Initiative as they pursue innovative work in data science and interdisciplinary research. (new text) The Rhodes Information Initiative is a driver of exciting data science, computing, and AI initiatives at Duke. Access to unprecedented amounts of information, computing power, and AI algorithms are creating new opportunities for Duke students and faculty, working together in multidisciplinary teams, to actively engage with and to change the world around them. These emerging areas, in turn, ask exciting new questions in data science, computing, and AI that demand a new synthesis and novel advances.

In this role, you will keep the dynamic, high-impact Rhodes Information Initiative running smoothly by coordinating finances, operations, programs, and people so innovative ideas can thrive.

• Provide administrative, financial, and operational coordination for the Information Initiative.
• Support budget development, financial monitoring, and preparation of financial and operational reports.
• Manage key administrative processes including purchasing, travel, reimbursements, contracts, and corporate card usage.
• Serve as a central liaison with University finance, human resources, and administrative partners, supporting budgeting, personnel actions, and policy interpretation.
• Assist with interdisciplinary grant proposals, including data collection, budget projections, and compliance review.
• Support core programs such as PopUp Institutes, educational programming, research clusters, visiting scholars, and advisory committees.
• Coordinate conferences, workshops, meetings, and special events in collaboration with academic and development partners.
• Supervise 2-3 designated staff, reviewing work, providing feedback, and supporting professional development.
• Manage personnel actions, appointment letters, and payroll coordination in partnership with Human Resources.
• Oversee facilities and office operations, including space assignments, access, room scheduling, inventory, and equipment maintenance.

These qualifications will help you thrive in this role:

A general business background, typically equivalent to a bachelor's degree in a business-related field.

• Two years of related business or administrative experience, including familiarity with general personnel practices, accounting and budgeting principles, and coordination of major office activities.
• A master's degree in a business-related field may be substituted for two years of experience.
• Any other equivalent combination of relevant education and/or experience will also be considered.

Choose Duke and step into a role where your work has real, visible impact. As part of the Information Initiative, you'll help power innovative teaching, research, and collaboration that shapes how data is used to solve complex, real-world problems. You won't just be support staff - you'll be a trusted partner to faculty, students, and leaders across the university.

• A world-class brand that opens doors and connects you with leading scholars, researchers, and practitioners.
• Growth and development through on-the-job learning, mentoring, and access to professional development resources.
• A collaborative, mission-driven culture where your ideas are welcomed, and your contributions are seen and valued.
• A community that cares, with colleagues who are passionate about making a difference in higher education and beyond.

If you're energized by the idea of keeping a complex, high-impact initiative running smoothly - and you enjoy being the go-to person who makes things happen - Duke is the place for you.

Apply now and help us build a stronger, smarter, and more connected future.