Temporary Administrative Assistant

Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Administrative Assistant
Hours: This is a full-time position (30 hours per week/ 9am-4pm/ M-F)
Pay: $20.00 per hour
Campus: Evanston
Approximate start date: ASAP
Approximate end date: 5/29/2026

Northwestern University is seeking a temporary full-time Administrative Assistant for the Evanston campus.

Temporary Job Description:

The temporary Talent Management assistant will provide essential administrative and operational support to the Talent Management team in the department of Alumni Relations and Development. Key responsibilities include scheduling meetings and managing calendars in Outlook, creating and distributing Qualtrics surveys, and coordinating logistics for candidate interviews. This role will also support the onboarding process for new employees, ensuring a smooth and welcoming experience. In addition to administrative duties, the position will assist with creating graphics and visual content using Adobe Express and will maintain and update the Alumni Relations and Development Careers webpage.

This temporary position is scheduled for 30 hours per week, working Monday through Friday, 9:00 a.m. to 4:00 p.m.

Qualifications Required:

Strong organizational skills and excellent attention to detail; proficiency with Microsoft Outlook and other Microsoft Office applications; experience creating basic surveys in Qualtrics or similar platforms; ability to coordinate logistics and manage multiple tasks in a fast-paced environment; strong written and verbal communication skills; ability to maintain confidentiality and handle sensitive information with professionalism; familiarity with Adobe Express or comparable graphic design tools; ability to update website content (training can be provided); customer service orientation and ability to interact effectively with candidates, staff, and stakeholders.

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.