Executive Assistant

About Us

NYSTEC is a nonprofit technology consulting company, advising agencies, organizations, institutions, and businesses since 1996. We're independent and vendor-neutral, so we have our clients' best interests at heart. At NYSTEC, we know that we succeed when individuals and teams flourish personally and professionally, so our benefits and perks support that mindset.

About the Role

The Executive Assistant is a key partner to the President and CEO, providing high-level administrative and operational support. This role serves as the main point of contact for the CEO's office, handling communications with professionalism and discretion. The ideal candidate is proactive, highly organized, and detail-oriented, with strong judgment and the ability to anticipate needs while managing sensitive information with confidentiality.

Key Responsibilities

• Completes a broad variety of administrative tasks for the CEO, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up as appropriate.
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated, appropriately identifying and escalating urgent issues when necessary.
• Screens and prioritizes incoming communications (email, meeting requests), taking action or delegating where appropriate.
• Prepares agendas, takes minutes, and ensures timely follow-up on action items.
• Manages or supports special projects and strategic initiatives assigned by the CEO.
• Plans and coordinates executive team meetings, board meetings, offsites, and other leadership events.
• Leads in coordinating and executing board of directors meetings, including preparing briefing materials, managing communications, arranging travel and accommodations, and ensuring seamless logistics in support of the CEO and board members.
• Liaises with stakeholders, partners, and board members as needed.
• Provides additional support to other executives, as needed, under the direction of the CEO.

About you

Required Qualifications

• Able to manage multiple priorities with exceptional attention to detail.
• Excellent verbal and written communication skills, including drafting professional correspondence.
• High level of discretion and professionalism when handling confidential or sensitive information.
• Possesses strong computer skills, including experience using Microsoft applications (e.g. PowerPoint, Word, Excel, Outlook, SharePoint) or equivalent. Strong desire to learn new applications to support CEO requirements.
• Understands NYSTEC's mission, brand mindsets and core values and behaviors well enough to serve as a role model. Encourages and supports staff in aligning behavior and actions with the core values.

Education and Experience

• Bachelor's degree and a minimum of five years of experience in executive support or high-level administrative roles. Experience interfacing with a board of directors is strongly preferred.
• An equivalent combination of advanced education, training, and/or professional experience will be considered.

The target base salary for this position is $84,497 - $109,846 per year. When determining compensation, we analyze and carefully consider several factors, including skill set, experience, location, and job-related qualifications.

It is NYSTEC's policy to provide equal employment opportunity (EEO) to all individuals, regardless of actual or perceived race, color, creed, religion, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), age, national origin, ancestry, citizenship status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, military service and veteran status, sexual orientation, marital status, or any other characteristic protected by local, state, or federal laws and ordinances. NYSTEC is strongly committed to this policy and believes in the concept and spirit of the law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact recruitment@nystec.com if you require a reasonable accommodation to apply for or to perform this job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Learn more about NYSTEC by visiting www.nystec.com.