Purchasing & Parts Inventory Control Associat - Concord, NC

The Purchasing & Parts Inventory Control Associate will work independently and will be responsible for receiving, stocking, inventorying and expediting all maintenance materials needed within the roasting plant, tea, and liquid production facilities.

• Responsible for managing inventory for eight supply stations in three facilities as well as purchasing materials for maintenance, engineering, and plant production.
• Write purchase requisitions and obtain the appropriate signatures for approval to purchase the items within 1 day of posting on log sheet or being communicated with verbally, file when completed.
• Review purchase orders and fax to vendors within 1 day of receipt of request
• Verify the accuracy of parts received against PO / packing slip and receive parts in the E1 Accounting and in the iMaint CMMS system.
• Confirm ship dates on all items and update in CMMS or create a spreadsheet for documentation and daily follow up.
• Procure parts from vendors with the best price and availability/meet with vendors as needed for parts and pricing.
• Document other vendor sources with vendor name, parts, quotes received, and contact per person. This should be done on all items ordered that are not proprietary OEM parts.
• Setup new parts to include storage locations and physical labeling of the storage location.
• Receive daily listing from Purchaser for items or parts ordered with expected delivery date, Vendor and description of parts being delivered
• Perform inventory adjustment in iMaint based on daily parts usage log updates provided by mechanics.
• Reconcile inventory adjustment with re-order process to ensure items are not being ordered needlessly
• Ship parts needing repair to vendor, obtain return authorization number for items being returned.
• Perform random cycle counts on inventory weekly and include inventoried items and dollar value of cabinets, drawers inventoried. Record results of the inventory as part of maintenance KPI's. Enter the corrected values into iMaint.
• Produce and maintain a running report of expenditures, to compare with the budget, each period and ensure that period-end accruals are completed prior to period close. Copies of these are to be given to the Maintenance Manager or Engineering Manager before 9:00AM the next morning after period end.
• Work closely with mechanics to resolve parts issues, verifies equipment stock / storage locations and assists in expediting parts / equipment.
• Work with mechanics to research equipment Bill of Materials (BOM) by identifying parts and setting these parts up in a logical structure in a spreadsheet and on iMaint.
• Input completed PMs into the system, and print all new PMs weekly and put into mechanics file box in shop.
• Reconcile all invoices against POs and resolve any discrepancies in a timely manner not to exceed 5 business days.
• Maintain a goal of 0% outages due to missing parts on commonly used and long lead time items.
• Maintain a clean and organized supply station and technical library at all times. Maintenance and Office areas are to be audit compliant at all times.
• Drive company van or truck to pick up or drop off parts / equipment as needed
• Ensure parts invoices and packing slips are forwarded to accounts receivable for payment, in a timely manner within 2 business days.
• Label parts bin and equipment for easy recognition of content and parts management.
• Keep an accurate report of Kitting parts ordered compared to parts received, based on the information provided by the Purchaser.
• Ensure that all parts in inventory in the CMMS have correct information including correct description, vendor information, contact name, current pricing, primary vendor, alternate vendor, manufacturer, manufacture part number and vendor part number
• Post service received in the E1 accounting system. Communicate with the Maintenance Planner to identify and match received parts with work orders they were ordered for. These items are to be placed on the designated Kitting location.
• Participate in shift turnover meetings and provide an update on parts status.
• Participate in work order audits as part of a continuous improvement effort.
• Complete any and all tasks assigned by Management.

Qualifications include:

• 2+ years parts purchasing and/or inventory control experience strongly preferred
• Working knowledge of Microsoft Word, Excel, Access, Outlook & Visio
• Basic understanding of AutoCAD LT
• Working knowledge of DPSI maintenance software
• Must have good communication skills
• Ability to multitask
• Must have ability to analyze technical data in suppliers' proposals
• Must have good mathematical skills
• Requires forklift / pallet jack certification, or ability to become certified