Project Coordinator

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As a Medical Equipment Project Coordinator at JLL, you will assist with medical equipment procurement for large hospital projects while providing support to stakeholders including construction teams, Nurse Managers, Doctors, and Directors. This role requires developing project documentation including management plans, risk assessments, communications plans, and schedules while collaborating daily with procurement teams, stakeholders, and vendors. You'll facilitate Purchase Order negotiations with vendors and support the procurement team by generating reports and drafting Purchase Order documents with finance codes. Your coordination efforts will ensure successful equipment deliveries, installations, and final closeout of medical equipment projects while obtaining user sign-off for installations.

• Assist with medical equipment procurement for large hospital projects while providing support to construction teams, Nurse Managers, Doctors, and Directors
• Develop project documentation including management plans, risk assessments, communications plans, and schedules
• Collaborate daily with procurement teams, stakeholders, and vendors while facilitating Purchase Order negotiations
• Support procurement team by generating reports and drafting Purchase Order documents with finance codes
• Monitor Purchase Order processes and ensure vendor awareness of PO status while providing senior project management support during procurement and installation phases
• Coordinate vendor and contractor site visits to review field conditions during construction and pre-installation
• Manage scheduling coordination for equipment deliveries, installations, conflict resolution, and vendor training
• Obtain final closeout documents for purchase orders and equipment certifications while securing user sign-off for medical equipment installations

• Strong organizational skills with ability to manage deadlines, monitor progress, and identify/communicate risks
• Excellent communication, problem-solving, and adaptability skills
• General knowledge of architectural drawings and interpretation
• Proficient with Microsoft Office suite
• Ability to work with diverse stakeholders including clinical staff and construction teams
• Understanding of procurement processes and Purchase Order management
• Experience with project documentation development and management

• Knowledge of eBuilder and Bluebeam software
• Experience with online databases (client utilizes 4 Tower for medical equipment project tracking, procurement, and installation)
• Working knowledge of construction phases and medical equipment needs during each phase
• Understanding of healthcare facility operations and medical equipment requirements
• Experience with vendor management and contract negotiations
• Knowledge of healthcare regulations and compliance requirements for medical equipment
• Background in hospital or healthcare construction projects

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Accepting applications on an ongoing basis until candidate identified.