Administrative Assistant II

GENERAL SUMMARY OF POSITION:

The Administrative Assistant II is responsible for providing administrative support to the human resources functions including but not limited to time-keeping, HRIS, documentation and front desk coverage.

MAJOR RESPONSIBILITIES:

Organizes and tracks departmental documents. Creates and maintains hard copy and electronic filing systems.
• Performs data entry for time keeping and other departmental related functions. May audit others work.
• Reviews documents and data entry for accuracy. Resolves discrepancies within scope of work.
• Responds to all inquiries in a timely manner. Effectively communicates with employees and UMMS counterparts as necessary.
• Generates routine and ad hoc reports for departmental and organizational use.
• Adheres to all organizational and departmental procedures. Ensures the integrity and confidentiality of employee information.
• Coordinates with the MBL purchasing group in the placement and tracking of orders
• Provides periodic coverage at the front desk and adheres to security protocols
• Maintains departmental supply inventory, answers phones, makes photocopies, sends written and electronic correspondence
• Performs additional job related duties as required.

REQUIRED QUALIFICATIONS:

• Requires a high school diploma with a minimum 2 years of relevant experience
• Ability to follow verbal and written instructions precisely
• Demonstrated ability to recognize deviations from standard procedures and initiate appropriate corrective action
• Ability to troubleshoot within scope of training
• Computer literate and proficient in Microsoft Office Applications. PeopleSoft and Oracle EBS experience preferred.
• Demonstrated ability to multitask and consistently meet deadlines
• Possesses strong attention to detail, ability to maintain accurate written records
• Ability to communicate effectively with others
• Ability to work effectively both independently and as a member of a team
• Prior time keeping or payroll experience preferred