TWU Alumni Association Director of Alumni Chapters and Leadership Programs - University Advancement

TITLE

Texas Woman's University Alumni Association Director of Alumni Chapters and Leadership Programs

JOB SUMMARY

The Texas Woman's University Alumni Association Director of Alumni Chapters and Leadership Programs is responsible for implementing and coordinating alumni programs, events, and communications across the Texas Woman's University (TWU) Alumni Association (TWUAA). This role is key in developing and maintaining strong, productive relationships with alumni and supporting alumni-driven activities through the Association's growing chapter structure and activity groups. The Director works closely with the Executive Director and collaborates across university departments to deliver meaningful engagement experiences for alumni. This position supports the strategic goals of Alumni Engagement and the TWUAA, with a special focus on building the new Alumni Association into a vibrant, energetic endeavor on behalf of TWU and its alumni, working in conjunction with dedicated alumni volunteers and leaders.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Senior Director of Alumni Engagement and Executive Director of the TWU Alumni Association

Supervises: n/a

ESSENTIAL DUTIES - May include, but not limited to the following:

The Director's duties focus on the build-out, coordination, and management of the TWUAA's volunteer-led activity structure.

1. Chapter & Outreach Development (Build Phase) x Chapter Advising and Administration: Serve as the primary advisor and liaison to the TWUAA's three categories of chapters: regional chapters, academic affinity chapters, and community service chapters.
   • Advise existing chapters on administering their annual social and professional event programs, ensuring alignment with TWUAA guidelines and the University's mission.
     • Ensure chapter compliance with all annual administrative requirements, including application renewal, officer identification and appointment, and new program planning.

   1. Chapter Recruitment and Growth: Actively recruit and onboard new chapters and activity groups in alignment with the TWUAA rules and Chapter Guidelines, fostering expansion into new cities, regions, and academic areas.

      x Digital Community Management: Assume primary responsibility for the TWU Alumni Association's online community, serving as the administrator for this digital village where chapters and impact areas engage with their constituents.

2. Alumni Leadership and Program Management x Annual Leadership Conference: Responsible for the design, development, and delivery of the annual Fall TWU Alumni Association Business Meeting and Leadership Conference at the TWU Dallas Campus.

o Coordinate the event agenda, which features chapter/Impact Circle/Impact Network presentations on goals and accomplishments, leadership seminars, and panel discussions.

1. Leadership Development Programming: Oversee the TWUAA's leadership development initiatives in conjunction with the Jane Nelsen Institute for Women's Leadership.

o Manage special invitations, tracking, and coordinating alumni participation in Jane Nelsen leadership events throughout the year for alumni volunteer leaders.

1. Alumni Association Management Support x Strategic Support: Assist the Executive Director in managing and directing the TWU Alumni Association as a whole, ensuring the TWUAA is alumni-driven but managed and directed by TWU.

   1. Activity Structure Oversight: Provide support and direction for special projects and initiatives of the Alumni Advisory Council.

      x New Activity Support: Provide assistance and guidance to newly approved Impact Circles and Impact Networks (additional components of the Alumni Association's activity structure).

      x Cross-Departmental Collaboration: Collaborate across university departments to ensure seamless execution of events and programs and to identify new opportunities for alumni engagement.

ADDITIONAL DUTIES

x Performs other duties as requested.

EDUCATION

A bachelor's degree in a related field is required. Advanced degree preferred.

EXPERIENCE

A minimum of five (5) years of experience in Alumni Relations/Alumni Engagement or relevant professional experience working with volunteer leaders and membership organizations.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Excellent written and verbal communication skills with an ability to communicate effectively withdiverse audiences, including alumni, faculty, staff, and donors.* Proven ability to manage multiple projects simultaneously with strong attention to detail and atrack record of successful delivery.* A collaborative, team-oriented mindset with the ability to work independently, exercise soundjudgment, and take initiative.* Ability to use a personal computer and other office equipment, including relateduniversity software and email.*Experience working with volunteers in a university or non-profit environment.*Experience in a non-profit organization during a build or growth phase

  *Familiarity with digital community platforms, Constituent Relationship Management (CRM)systems, and event management tools.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.