Administrative Assistant 4

Department: Investments/Real Estate
Salary/Grade: NEX/12

Job Summary

Coordinates a broad range of administrative processes and activities, including database management, budgeting, and HR maintenance and manages supervisor and/or departmental calendars and events.

Key responsibilities

Documents & Databases

• Based on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc.

• Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives.

Accounting

• Processes accounting transfers, appropriation & funding changes, & deposits, & payroll.
• Completes journal entries.
• Creates & monitors budget statements.
• Verifies that charges are accurate & posted to the appropriate account.
• Reconciles accounts.
• Resolves discrepancies &/or outstanding encumbrances.

• Assists in balancing accounts at close of fiscal year.

Coordination

• Manages supervisors and department scheduled
• Manages complex scheduling arrangements involving multiple parties and conferences, international travel etc.

• Ensures that all logistics such as speakers, international travel arrangements, venues, catering, technology have been completed

Contacts

• Represents the department, program or project with various levels of personnel both internally and externally managing confidential or critical information
• Responds to unanticipated and complex issues

Performs other duties as assigned.

Minimum Qualifications

• A high school diploma or equivalent required.
• 5 years of administrative support or other relevant experience required.

Preferred Qualifications

• Bachelor's Degree

Target hiring range for this position will be between $58,000-$68,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.