Program or Department Coordinator II - Clinical Lab

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Program or Department Coordinator II uses independent judgment and discretion in representing large/complex program(s) or department(s) by serving as the primary point of contact. This role is responsible for the development and execution of work processes and serves a subject matter expert within the program or department. This role provides both administrative and strategic support towards achieving the overall goals of the program or department. In addition, this role may have the responsibilities of a Program or Department Coordinator I.

This position will be 1.0FTE/full-time Monday - Friday, 7:30am - 4pm with some flexibility.

Identify, research and determine resolutions to budget issues
• Serve as a point of contact representing the department to other departments, individuals and outside organizations
• Manage projects that support business operations by designing project/study methodologies, data collection and data management, setting project study goals and timetables and insuring research and administrative tasks are completed.
• Interpret regulation and draft and interpret policies, procedures and best practices for the department or unit as it relates to the business function of the unit or ongoing stakeholder education.
• Identify and resolve operational issues with authority to deviate from established policies and procedures without prior approval
• Plans, organizes and oversee events, determining and securing necessary resources, setting agendas and negotiating rates and contracts as needed.
• Determine reporting needs and analyzes data
• Determine content, design and write correspondence, documents and presentations
• Onboard new staff.
• May supervise staff.
• May review time sheets and approve as needed.
• Assists in the development and implementation of administrative procedures and policies.
• Manages staff and departmental calendar, meeting invites, staff timecards and review/approve time exceptions and requests in Kronos.
• Management and maintenance of PolicyStat: acknowledgement tracking, creating reports and facilitating policy/procedure edits.
• Provides administrative support for hiring, onboarding new staff and maintenance of staff competencies:
  • Interview coordination and preparation of materials
  • Coordination of training schedules and checklists
  • Assist with Proficiency tracking
• Assist with budgetary functions for the department, projects, and research studies:
  • Submitting purchase orders and standing orders
  • Reconciling credit card expenses
  • Reimbursement requests
  • Preparing expense reports for approval.
• Performs daily operational tasks, as needed:
  • Extract and publish departmental operational metrics
  • Patient Case file prep/wrap up: pulling transcripts and outside records, file setup, labeling and scanning
  • Provider verification (K-checks)
  • Onsite assistance with delivery couriers

Required:

• High School Degree or equivalent
• Minimum one year of relevant experience. Supervisory experience preferred.
• Critical thinking skills
• Ability to take initiative and use sound judgment in carrying out responsibilities.
• Ability to work in a fast paced, complex healthcare environment.
• Customer service skills.
• Ability to prioritize concurrent responsibilities and demands.
• Basic knowledge of medical terminology may be required for certain roles.
• Strong organizational skills.
• Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others and taking on more responsibility
• Advanced ability in the use of the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Ability to work independently and as part of a team as the situation requires.
• Ability to communicate verbally in person, on the phones, and in writing in a clear, concise and professional manner.
• Ability to facilitate and present in meetings.
• Ability to navigate team and organizational dynamics.
• Ability to prepare, monitor, and interpret budgets including analysis of variances.

Preferred:

• Associate or Bachelor's Degree
• Licenses dependent on need by department, program or unit.
• Basic experience with electronic file sharing.

The hourly pay range for this position is from $33.42 to $50.12 and pay offered will be based on experience and qualifications.

This position will be 1.0FTE/full-time Monday - Friday, 7:30am - 4pm with some flexibility.

This position is not eligible for H-1B sponsorship at this time.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks).