New

Fiscal Specialist Senior (Short-Term)

Maricopa Community College district
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
United States, Arizona, Tempe
2411 West 14th Street (Show on map)
Dec 20, 2025
Fiscal Specialist Senior (Short-Term) Job ID: 322221 Location: District Support Services Cntr Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $22.06 - $28.67/hourly, DOE Grade 112 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: Nationwide Medical, Dental, and Vision Coverage Paid Time Off: Vacation, Sick Leave, and Personal Time 20 Paid Observed Holidays Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) Tuition Reimbursement for employees and dependents Annual Professional Development Funding Flexible Work Schedules Employee Health & Wellness Programs: District-Wide Wellness Program with Workshops and Webinars Monthly Health & Wellness Calendar and Newsletter Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs Employee Assistance Program (EAP) Sight-On-Site Eye Care Services Mobile On-Site Mammography Screenings Pre-Retirement Planning Events Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary This position plays a key role in supporting the Foundation's financial operations across a dynamic 10-college district. The role is responsible for managing accounts payable processes and maintaining accurate financial records, while performing hands-on accounting work such as general ledger entries, invoice review, and vendor coordination. In addition to core accounting functions, this position contributes to budgeting, procurement, and contract support, while helping ensure financial compliance and best practices. The role also offers opportunities to collaborate across departments and provide technical guidance to financial staff, making it ideal for someone who enjoys both detail-oriented work and meaningful organizational impact. Additional Information This is a short-term assignment with a projected end date of 06-30-2026 with renewal based on available funds and the needs of MCCCD. Essential Functions 40% Accounts Payable Processing & Vendor Payments Process all accounts payable requests, including vendor invoices, college reimbursements, and Foundation-related expenses. Manage check printing, signing, mailing, and upload to Positive Pay. Maintain accurate AP records and ensure compliance with district and Foundation policies. Respond to AP inquiries through the Foundation AP email account. 15% Emergency Assistance & Direct Support Payments Process emergency assistance awards via check and Egift Card. Post payroll donations, create supporting journal entries, and maintain backup documentation. Reconcile Egift Card activity and refund cycles. 20% Reconciliations, Reporting & General Ledger Support Perform biweekly and monthly reconciliations, including general ledger entries and clearing checks. Reconcile credit cards for leadership staff. Review pending grant expenses and provide expense summaries by college. Support preparation of quarterly fund reports for colleges and the Foundation. 15% Audit Preparation & Compliance Support Prepare AP accrual detail reports and reconcile to the trial balance. Provide detailed schedules for legal expenses, check copies for disbursements over $100k, and prior-year check registers. Assist with audit requests related to accrual accounts, program expenses, and supporting documentation. 10% Meetings, Communication & Partner Coordination Participate in team meetings, grants meetings, and scheduled district/Foundation coordination sessions. Coordinate with partners and consultants to submit required documentation (e.g., APRs, monthly invoices). Other Duties as Assigned. Minimum Qualifications Associate's Degree from a regionally accredited institution and four (4) years of financial support experience in an area related to assignment such as fiscal, finance, accounts receivable/payable, or payroll. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications Three (3) plus years of accounting or fiscal operations experience, including accounts payable and reconciliation work, including accounting principles, general ledger processes, accruals, and audit preparation. Two (2) plus years of financial software and Excel, including spreadsheets, reconciliations, and report generation experience. One (1) or more years of experience in a multi-department or higher education environment, preferably with nonprofit or Foundation accounting. Special Working Conditions Positions in this class typically require: stooping, crouching, reaching, standing, walking, pushing, pulling, lifting, keying, grasping, feeling, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 30 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Working Conditions: Work is routinely performed in an indoor, office environment. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Open until filled First Review Wednesday, January 7, 2026 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=322221&PostingSeq=1 jeid-5dde0e68b858ca428cc1b61cfabafc86