New

Scholarship Specialist II

Utah State University
Commensurate with qualifications and experience, plus excellent benefits
United States, Utah, Logan
Dec 20, 2025
Scholarship Specialist II Requisition ID: 2025-9769 # of Openings: 1 Location: US-UT-Logan Category: Student Programs & Services Position Type: Benefited Full-Time Job Classification: Exempt College: College of Arts & Sciences Department: Dean-Arts & Sciences Advertised Salary: Commensurate with qualifications and experience, plus excellent benefits Overview Utah State University is seeking a Scholarship Specialist II to support the effective, equitable, and compliant administration of scholarship programs across our college and academic units. This role plays a vital part in ensuring students receive timely, accurate, and transparent access to scholarship funding aligned with donor intent and university policy. The Scholarship Specialist will manage program administration, eligibility review, award processing, compliance analysis, reporting, and system support. This position collaborates closely with students, departments, Student Financial Support, Advancement, and Business Services to deliver high-quality scholarship processes that promote student success and responsible stewardship of institutional and donor resources. Responsibilities Program Administration & Awarding - 45% Manage the full scholarship cycle-from application setup and eligibility review to selection, awarding, and reconciliation. Ensure awards align with donor agreements, institutional policy, and available budgets. Monitor eligibility, identify errors, and process corrections or re-awards. Maintain accurate data in scholarship management systems such as ScholarshipUniverse and Banner. Collaboration & Stakeholder Support - 30% Serve as a resource for departments, students, and campus partners. Facilitate scholarship committees and review processes. Coordinate with Advancement, Business Services, and Student Financial Support to ensure consistent and aligned awarding practices. Compliance, Auditing & Reporting - 10% Apply and interpret donor intent, university policy, and relevant regulations. Conduct audits of scholarship activity to ensure accuracy and compliance. Prepare reports for unit leadership on scholarship utilization, trends, and forecasting. Process Improvement & Systems Support - 10% Recommend workflow and policy improvements that enhance transparency and efficiency. Participate in system updates, testing, and enhancement of scholarship platforms. Document processes and maintain accurate guidelines for internal and external audiences. Communication & Outreach - 5% Provide clear and timely guidance to students, families, and staff. Develop and update scholarship documentation, FAQs, website content, and operational resources. Assist with promotional efforts to improve scholarship awareness and engagement. Qualifications Minimum Qualifications: Bachelor's degree in business, finance, education, or a related field OR an equivalent combination of education and experience. Three (3) years of relevant work experience is required in scholarship administration, financial aid, student services, finance/business operations, or related work. Strong analytical, communication, and organizational skills. Preferred Qualifications: Experience with scholarship or financial aid systems (e.g., ScholarshipUniverse, Banner). Experience in higher education, student services, donor stewardship, or compliance-related roles. Understanding of FERPA, donor intent, or scholarship financial workflows. Required Documents Along with the online application: Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" Cover letter to be typed/pasted at the end of your application Names and contact information of at least three references to be input at the beginning of your application in the Candidate Profile. Document size may not exceed 10 MB. Advertised Salary Commensurate with qualifications and experience, plus excellent benefits ADA Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. College/Department Highlights University Highlights Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact. USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties. Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement. Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu . updated 09/2025 https://careers-usu.icims.com/jobs/9769/scholarship-specialist-ii/job?in_iframe=1* Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law. The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies: Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266 Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266 Mailing address: 5100 Old Main Hill, Logan, Ut 84322 For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact: U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-77d4419154a85849bca0782d42a7a9e4