Quality Instrument Coordinator- Sterile Processing

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Develops and maintains records for but not limited to, current record of loaner, consignment, and trial instruments and equipment utilized; trend reports of instrument refurbishment, repair, and replacement costs month to month; current inventory record of all instrument sets, including specialty sets; up-to-date file of instrument and equipment repair labs vendors; daily out-for-repair notices for case cart shelving; daily out-for-repair and refurbishment records and reports; and inventory records and reports of all floor instruments/trays/equipment.
2. Collaborates with others and across departments to ensure all changes related to instrumentation and equipment are coordinated as appropriate and works with Coordinators to arrange appropriate in-service education for staff.
3. Coordinates on-site refurbishment of instrumentation.
4. Works closely with Sterile Processing staff and other clinical stakeholders to facilitate the timely and accurate ordering of instrumentation, including loaner instruments and implants while assisting management with the coordination of instrumentation needs for the operating room.
5. Maintains good working relationships with vendors communicating in a timely manner; verify and document missing loaner instrumentation with proper notification to operating room coordinators/management and generates monthly report to management.
6. Ensure all CSP quality control functions are maintained and produce monthly and quarterly sterilizer QA reports.
7. Performs quality assurance review and release of Loaner instruments according to manufacturer recommendations.
8. Monitor and ensure compliance with the QA Program established by the company to meet FDA and other regulatory guidelines.
9. Tests surgical instrumentation and equipment to determine need for repair and/or replacement. Monitors all updates, recalls, and alerts including the use of alert trackers.
10. Assures thorough inspection of Loaner instrument trays and ensures that all are in good working order and free of debris.
11. Contributes to staff education process by precepting; support for clinical education/training on new instrumentation, equipment, supplies, and infection control practices; orientation and education for staff on the care and handling of instrumentation, scopes, equipment, supplies, and power; provides in-services related to new instrumentation and equipment policies, and procedures.
12. Maintains invoicing for equipment rentals and tracking.
13. Assists in the orientation of new employees. Completes annual competencies throughout the Supply Chain Management as it relates to instrumentation and equipment.
14. Maintains liaison with manufacturers, hospitals and vendors to acquire information on new products; assess the market place for cost reduction opportunities; assist management in the identification and evaluation of new products/services to maximize cost effectiveness within the institution.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must meet Department of Labor's MEDIUM duty standard (MEDIUM WORK- exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly).
2. Able to bend, stoop, reach and be capable of normal rotation, standing and walking for an 8-12 hour shift.
3. Must be capable of lifting up to 60 pounds and pushing loaded carts weighting in excess of 200 pounds.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Physical working environment may include, but not limited to, any of the following hazards: high pressure steam, chemical, electrical, mechanical, bio-waste, stress, back strain, body fluids, etc
2. Environmental conditions may include, but not be limited to, variations in temperature, noise, odors, multi-stimuli, etc.
3. Will be working in PPE for extended period of time.

SKILLS AND ABILITIES:

1. Extensive knowledge of CS, OR, Instrumentation, Scopes, and processing equipment including working knowledge of surgical procedures.
2. Ability to interact and teach adult learners using different strategies and methodologies.
3. Strong computer office skills including a working knowledge of work and excel, instrument tracking, and electronic medical records.
4. Demonstrated leadership and organizational skills
5. Excellent written and verbal communication skills including good interpersonal/ telephone skills.
6. Self-starter, ability to work independent, set priorities, be flexible, multi-task, and meet deadlines.
7. Must be flexible with hours and days available, rotation to shifts and weekends as needed to access learners and present educational support.
8. Must be able to troubleshoot issues in work environment where surgical procedures are in progress. Some work is performed in office setting, majority of work in in CS department.

Additional Job Description:

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Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.