KRMC Executive Assistant

Performs diversified secretarial, clerical and secondary administrative duties and responsibilities, which includes proactively anticipating the needs, assisting Executives in planning, and completing special projects and routine communication tasks. Exercises initiative in planning, coordinating, completing routine matters. Demonstrates considerable judgment in communicating with other departmental executives, employees, and the public regarding internal and external organizational issues and projects.

1. *Commits to the KRMC mission, vision, values and goals and consistently demonstrates our core values.

2. *Schedules, modifies and communicates Executives appointments; responds to telephone callers and provides information regarding Executive's schedule, project progress or related activities.

3. *Greets incoming visitors, ascertains nature of business and conducts visitors to appropriate person or provides assistance as appropriate.

4. *Takes complete and accurate messages and relays messages to appropriate personnel in a timely manner.

5. *Maintains the strict confidential nature of certain verbal and written communications.

6. *Makes appointments for the Executives and records meetings on appropriate calendars. Coordinates meetings to include reserving meeting space, notifying attendees, ensuring adequate room set-up, and providing associated support with meeting materials.

7. Coordinates and runs virtual meetings for the Executives.

8. *Provides clerical support for the Executives in the form of typing letters, memos, reports, policies and procedures, forms and contracts.

9. *Sorts and routes incoming mail; transcribes, edits, composes, types, reproduces and distributes correspondence, reports, memoranda and minutes.

10. Distributes information to hospital employees and leaders by email.

11. Assists in coordinating meetings to include scheduling the meeting, preparing packets/agendas, distributing materials, and taking minutes.

12. Aids in decision support through data analytics and generating various reports.

13. Coordinates execution of contracts and completion of physician timesheets.

14. Coordinates the approval process for all new and revision requests for KRMC administrative policies and procedures.

15. Maintains all current KRMC administrative policy and procedure documents and ensures a standardized format consistent for execution of documents.

16. Acts as a resource for administrative policy inquiries from department managers, medical staff, and employees.

17. Directs project correspondences by preparing and reviewing project proposals, memos, meeting minutes, and emails.

18. Manages project-related paperwork by ensuring all necessary materials are current, properly filed and stored.

19. Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends in field of expertise.

20. Participates in meetings, committees and department projects as assigned.

21. Performs other related projects and duties as assigned.

EDUCATION AND EXPERIENCE:

Associates degree required. Bachelor's degree preferred. Minimum of two (2) years' experience performing administrative secretarial functions preferred.