New

QMS Administrator

Old World Industries, LLC.
life insurance, paid time off, paid holidays, 401(k)
United States, Illinois, Northbrook
3100 Sanders Road (Show on map)
Dec 18, 2025
POSITION PURPOSE: Under the direction of the Quality Compliance Director, the QMS Administrator will manage the quality software within OWI and ensure its success. A key aspect will be keeping accurate format and completeness of policies, procedures, and technical documents. Managing our Quality Management System (QMS) and continuous improvement projects. A key aspect will be keeping leadership informed, maintaining a sense of urgency, data integrity, recommending improvements and holding accountability. DUTIES, TASKS AND RESPONSIBILITIES: Managing all applications within our QMS Responsible for the maintenance system Primary system administrator and application configuration expert for OWI Manage both Quality and EHS modules Ensure that ELT, EHS, and Quality Dashboards are accurate Works with Module experts in analyzing current business processes and provide improvement recommendations Integrates QMS with other OWI applications and data-driven processes Provide implementation and ongoing support for enterprise security applications Responsible for proper formatting, version control, and training accountability on OWIs policies, procedures and formulations/technical documents. Maintain accurate and diligent reporting through careful prioritization, completion, and KPI assessments Become a subject matter expert within our QMS to be able to provide technical support and initiate upgrades. Responsible for reviewing documents loaded for accuracy, adding/deleting users, ensuring documents flowing through, training initiated. Ensure the backup, recovery and disaster/recovery of all servers, Software Tools and associated databases Determines how to fulfill user requests Completes the request processing and issues user access while maintaining proper controls Responsible for routing software upgrades (with support of Intellects technical team/helpdesk) and through cross-functional facilitation, accountable for project completion (on time/in full) Assist with the education and deployment of product changes and product launches across all functions Responsible for creating work instructions related to QMS and Quality team. Works with purchasing to ensure supplier management is working smoothly in QMS Owning responsibilities within our ISO 9001 system. Will be responsible master document list, training records, etc. All functions will be controlled within our QMS system. Works to develop and support KPI goals and tracking Ability to Work cross functionally in teams Supports and leads special projects in QMS Other Duties as Assigned SKILLS, KNOWLEDGE AND ABILITIES: Bachelor's degree or equivalent experience required Minimum of 3 years' experience in software administrative work, data integrity and/or leadership QMS experience a plus Strong communication skills required (both written and verbal) Proven success leading and implementing operational/system improvements Keen attention to detail and data accuracy Proven success leading and implementing projects improvements. Ability to work with all functional areas of the organization as well external suppliers. Excellent verbal & written communication skills. Strong Microsoft Office and data management skills required. Effective problem solving, root-cause analysis with strong analytical skills. Able to manage multiple projects and vary tasks simultaneously. Able to build relationships and inspire others. This opportunity offers a competitive benefits package including: Medical, dental, and vision coverage with wellness benefits Company-matching 401(k) plan Company-paid life insurance and accidental death & dismemberment benefits Company-paid identity theft insurance Company-paid disability Flexible spending and health savings accounts Company-paid employee assistance program Paid time off and paid holidays Additional benefits included: voluntary life insurance, legal benefits, critical illness, accident insurance, hospital indemnity insurance, and pet insurance Old World Industries is among the largest privately held companies competing in the automotive aftermarket today. Built upon a 50-year history of ingenuity, the Northbrook, Illinois-based company is transforming the automotive, commercial and chemical industries that keep the world moving forward. Old World's brands include a full line of PEAK Performance Automotive Aftermarket Products including Antifreeze/Coolant, Washer Fluid, Lighting and Wiper Blades; BlueDEF Diesel Exhaust Fluid and Equipment; FINAL CHARGE PRO-SERIES Heavy Duty Extended Life Coolant, Fleet Charge SCA Precharged Heavy Duty Coolant and Thermal Charge Heat Transfer Fluid.