Program Coordinator

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's degree in a directly related field, or

• High School diploma/GED plus four (4) years of administrative or program coordination experiencerequired.

Knowledge, Skills & Abilities:

• Ability to prepare reports.

• Effective oral, written, and interpersonal communication skills.

• Strong customer service orientation.

• Ability to effectively manage multiple competing priorities and deadlines.

• Learn and utilize various computer programs.

• Be proficient in Microsoft Office.

• Working knowledge of Workday software and Arkansas state procurement regulations preferred.

• Working knowledge of other UAMS applications preferred.

Responsibilities:

• Responsible for processing all purchase order requests, including service and blanket orders, throughout the Biochemistry and Molecular Biology Department.

• Consults and advises officials on projects or programs, and provides general support as necessary as the procurement expert.

• Educates faculty, graduate students, post-docs, and lab personnel regarding UAMS and State of Arkansas Procurement Policies and Procedures.

• Research information on specific products and make recommendations on purchases needed within the department. Secure quotes and suggest better vendor pricing.

• Responsible for Accounts Payable and Accounts Receivable through the Workday system. Monitor invoices and resolve conflicts as requested by buyers and labs.

• Obtains credits and tracks posting due to the department in Workday.

• Coordinates the receiving of incoming orders and inside deliveries, assuring accuracy of items received to correct locations.

• Process order returns and/or exchanges by completing necessary paperwork, scheduling pickup, and tracking.

• Resolves Purchase Order pricing, unit of measure, quantity, and product discrepancies.

• Resolves invoice, receipt, or other discrepancies as required.

• Monitors outstanding purchase orders for timely item receipt and clearance of unpaid and/or blocked invoices.

• Responsible for all Purchase Order problem resolutions.

• Coordinates outside service requests for inside work or transport of equipment off campus. Assist with obtaining service contracts on major equipment and maintaining records of service and parts.

• Maintain accurate inventory in the department, including information regarding purchases, location, maintenance, and upgrades.

• Ensure proper tagging of equipment.

• Complete the annual inventory reconciliation for the department, including locating and validating missing inventory on the annual Exception Report.

• Submit items for M&R disposal.

• Assists faculty, graduate students, post-docs, and lab technicians regarding campus policies, office operations, and/or problems as needed.

• Request and monitor all Physical Plant work orders for service within the department.

• Places Housekeeping requests and follow-up for completion.

• Assists the Department Grants Administrator with monthly monitoring of grant-related purchases and closure of grants relating to procurement items.

• Assists the Department Administrator and faculty on other special projects as needed.

• Performs related responsibilities as required or assigned.

• Participates in and contributes to all department functions.

• Provides backup support to other administrative staff.

• May assist with travel-related and official function processes.

• Performs other duties as assigned.

Additional Information:

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.