Fleet and Asset Coordinator

Position Title: Fleet and Asset Coordinator

Position Summary

We're seeking a detailed-oriented Fleet and Asset Coordinator to support our Sr. Manager of Logistics and Facilities. This role manages the maintenance, tracking, and movement of our fleet and operational assets to ensure they are safe, compliant, and ready for use. The fleet and asset coordinator will manage maintenance records, assist with fleet management software, and work closely with the logistics and maintenance supervisor. The ideal candidate would have experience with fleet management software, telematics, vehicle and equipment maintenance scheduling, asset inventory, and data entry. Ability to perform basic maintenance on trailers, vehicles, and equipment is a plus!

Essential Duties & Responsibilities

Fleet Responsibilities:

• Manage preventive maintenance schedules and records for all vehicles and equipment (autos, boats, trailers, tractors, UTVs, etc.).
• Assist with transporting equipment and vehicles to service providers.
• Maintain fleet telematics systems and support the use of Fleet Management Software (Fleet Commander)
• Assist with vehicle and equipment scheduling, dispatching, tracking, and billing within fleet management platforms.
• Conduct cost analysis on vendor quotes and manage vendor relationships, develop and maintain preferred vendor lists.
• Support and coordinate equipment upfitting as needed.
• Assists with fleet and equipment audits, inspections, and compliance checks.
• Perform basic maintenance functions on trailers, vehicles, and equipment as needed.

Assets Responsibilities:

• Monitor and communicate required maintenance and repairs for assets.
• Track assets usage, location, and return to ensure accountability and proper condition.
• Maintain accurate asset inventory.
• Coordinate asset requests and availability across all departments.
• Ensure billable assets are correctly tracked and charged to the appropriate accounts.

Requirements

Minimum Qualifications:

• Education: High School diploma or GED required.
• Valid Driver's License.
• Meet qualifications of DOT transportation driver.
• At least 2 years of experience with towing and trailering.
• Must have working knowledge of fleet operations.
• Ability to learn and perform basic maintenance functions on trailers, vehicles and equipment.
• Physically able to lift up to 50lbs.

Preferred Qualifications:

• Associate's degree in automotive technology or related field is preferred.
• Ability to operate a watercraft and other motorized vehicles is a plus.

Desired Skills:

• Proficient with Microsoft Office computer programs (i.e. Word, excel etc.).
• Previous experience with fleet management software and telematics.
• Good communication and time management skills.
• Experience with DOT reporting.
• Experience with Workday.
• Willingness to learn and take initiative.
• Ability to follow instructions and work independently.
• Strong work ethic and reliable.

Work Environment

This position is an on-site p[osition at the Stow, Ohio main office.

Standard office equipment will be provided to work in the office.

Additional:

Department & Division: Ohio Operations

Exempt Status*: Non-exempt

Reports to**: Senior Manager of Logistics and Facilities

Works with Inside Company:

• Maintenance Supervisor
• Field leadership
• Sr. Manager of Logistics and Facilities

Works with Outside Company:

• Federal and state regulatory agencies
• Vendors and subcontractors

Working Conditions:

On-site work, outdoors in office garage bays and parking lot

Supervisor Responsibilities: None

Physical Requirements:

• Ability to work indoors and outdoors in all climate types.
• Must be able to lift up to 50 lbs routinely.
• Bending, crouching, kneeling.

Travel Requirements:

• Weekday travel (up to 5%) as needed

*This position is classified as non-exempt based on the job duties.

**The company reserves the right to make changes to the reporting structure for this position due to business needs.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Company: EnviroScience