Office Manager

SourceAmerica is seeking a Office Manager, who will provide operational, logistical, and administrative support to the South-Central Regional Office and Growth Business Unit, which includes business development, marketing communications, and government affairs. The position ensures efficient office operations, coordinates building and vendor relations, supports staff and event logistics, and upholds compliance with SourceAmerica standards. This position collaborates with the Facilities Team, team members on-site in the Arlington, TX office, with the Growth Business Unit, and other teams as required.

There are approximately 500 NPAs in the SourceAmerica nonprofit network that provide products or services through the AbilityOne Program and approximately 36,000 AbilityOne employees are in the SourceAmerica nonprofit network.

*Due to the requirements of this position, the candidate must be based at SourceAmerica's South-Central Arlington, TX location and work 2-3 days per week in the office.

Your Impact ...

Office Operations

• Manages supply inventory, mail distribution, building requests, and office maintenance coordinator.
• Respond promptly to inquiries and resolve minor issues to support daily operations.
• Greet and assist all visitors in a friendly and professional manner.
• Answer, screen, and route incoming telephone calls to the appropriate personnel.

Facility Management

• Coordinates with the Facilities Team (based in SourceAmerica's National Office) on various needs to support the lease, facilities vendors, and other on-site specific support needed.
• Oversees AED maintenance, building permits, COIs, and emergency preparedness documentation.

Administrative Support

• Provides direct support to leadership and staff through scheduling, communications, document preparation, including preparing reports and correspondence.
• Provides support with various systems such as Microsoft Office Suite (including Word, Excel, Outlook, and PowerPoint) as well as other data management systems like Microsoft Dynamics (D365) and others.

Event & Meeting Support

• Coordinates meetings, trainings, and office events, including catering, room setup, and logistics.

Vendor & Financial Support

• Manages vendor relationships, reconciles invoices, and processes procurement requests in alignment with SourceAmerica financial procedures.

Special Projects

• Supports regional initiatives, assists with floor plan updates, and provides onboarding and customer service coordination support.

Salary Range
The salary for this position falls in a range between $65,000 and $70,000 depending on your experience and geographic location in the United States.

What We're Looking For ...

• Bachelor's degree in accounting or a relevant field of study from an accredited institution instead of applicable skills training. SourceAmerica recognizes 1.5 years of experience = 1 year of college, should the candidate not meet the educational requirement.
• Must have 5 years experience as an office management/administrative support experience in a professional setting.
• Significant proficiency with Microsoft office suite including word, excel, outlook, and Powerpoint
• Experience with systems data entry and reporting

Preferred Qualifications ...

• Proficient user experience with an enterprise resource planning (ERP) systems. SourceAmerica uses Microsoft Dynamics 365 as its business application system.
• Strong interpersonal skills and ability to build and maintain relationships
• Strong oral and written communication skills, including grammar and proofreading skills
• Strong organizational skills
• Capable of working independently and solving problems under time pressure
• This is generally a no travel position, though a few trips at most may present themselves.

Work Environment

*Due to the requirements of this position, the candidate must be based at SourceAmerica's South-Central Arlington, TX location and work 2-3 days per week in the office.

Employee Benefits We offer a comprehensive employee benefits package that includes paid holidays, vacation time, sick leave, medical, dental, and vision insurance, a solid retirement plan, and more!

Accessibility Support
We're committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or accommodation due to disability, please contact us at Human Resources (888) 411-8424 or careers@sourceamerica.org .

Equal Opportunity Employment
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. View our EEO Policy https://www.sourceamerica.org/sites/default/files/2022-01/eeo-policy.pdf .