Accounting Associate - Central Procurement

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Penn State Office of Central Procurement team is searching for Accounting Associates. Central Procurement has a vision to develop and execute sound business and cost-effective Purchasing solutions to enable the teaching, research, and service mission of the University.

The Accounting Associate supports the financial operations of the University by performing a variety of accounting tasks with accuracy and attention to detail; is responsible for maintaining and updating financial records, processing invoices, assisting with billing functions, and generating financial reports; verifies, reconciles, and corrects financial data to ensure compliance with University policies and applicable accounting standards; serves as a point of contact for internal and external stakeholders, providing guidance and support on accounting-related inquiries and procedures.

The successful candidates will:

• Review accounting records for accuracy, completeness, and proper classification and coding of income and expenditures

• Identify accounting discrepancies; make necessary corrections and update financial databases accordingly

• Analyze and approve journal entries in accordance with established financial policies and procedures

• Coordinate with suppliers, departments, and other stakeholders to resolve billing issues, reconcile statements, and provide payment documentation or clarification

• Compile and organize financial data to support the preparation of reports for both internal use and external reporting requirements

• Monitor compliance with applicable financial recording standards, University policies, and accounting best practices

• Enter, retrieve, and maintain accurate financial information using computerized accounting software systems

• Support the generation of billing documents and coordination of financial mailings, as needed

• Provide general guidance to departments and customers regarding accounting policies and procedures

• May supervise and train assigned staff, and provide input to their performance evaluation

This position offers a flexible work arrangement that combines remote and on-campus work. Typically requires 1-2 days in office per week. Questions related to flexible work should be directed to the hiring manager during the interview process.

The successful candidate must possess:

• Excellent customer service skills
• Ability to maintain confidentiality regarding sensitive documents and situations
• Demonstrated ability to multitask and meet deadlines
• Effective decision-making skills
• Excellent organizational skills and problem-solving abilities
• High level of accuracy in work and attention to detail

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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