Administrative Support Manager, Stuckeman School of Architecture and Landscape Architecture

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Stuckeman School of Architecture and Landscape Architecture at Penn State invites applications for the position of Administrative Support Manager. This critical leadership role provides high-level administrative oversight and support to ensure the efficient operation of the School, which includes the departments of Architecture, Graphic Design, and Landscape Architecture.

Position Overview

Reporting directly to and supporting the School's Director, the Administrative Support Manager is responsible for managing daily operations, supervising administrative staff, coordinating events, and supporting strategic initiatives.

The Administrative Support Manager will utilize proactive problem-solving, along with exceptional organizational and collaboration skills to complete this position's responsibilities, which include but are not limited to:

• Lead and supervise administrative staff and part-time employees

• Perform complex and confidential administrative duties

• Provide administrative support to the School's Director on matters such as complex projects, events, and programs.

• Coordinate communications and logistics for the Stuckeman School Advisory Board and collaborate with the College's Office of Development and Alumni Relations.

• Provide calendar support to the Director and School.

• Manage building access and coordinate facilities and equipment needs in collaboration with the College's Facilities Office.

• Compile and analyze data for a variety of reports, grants, contracts, programs, and internal assessments.

Qualifications

• Demonstrated experience working with administrative leadership, preferably in an academic or similarly complex environment

• Excellent proficiency with Microsoft Office 365, including Microsoft Teams

• Excellent communication, organizational, and interpersonal skills

• Outstanding attention to detail and a commitment to accuracy and confidentiality

• Ability to manage multiple tasks on schedule to meet designated timelines

• Ability to work collaboratively with stakeholders and navigate conflict resolution; inclusive and respectful when working with others

• Possess analytical skills and problem-solving skills

Familiarity with Workday and SIMBA (Penn State's System for Integrated Management, Budgeting and Accounting) is preferred.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Additional Information:

The College of Arts and Architecture supports flexible work arrangements when feasible and aligned with the needs of the unit and the responsibilities of the position. Questions about flexibility or remote work can be addressed with the hiring manager during the interview process.

This is an excellent opportunity to join a creative and collaborative environment at one of the nation's leading schools for Architecture, Graphic Design, and Landscape Architecture.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines