Project Management Assistant II

Position Summary: This position will provide support to Project Managers and Senior Project Management Assistant throughout the project lifecycle (marketing, pre-contractual documents, contract agreement, budgeting, contract administration, invoicing, closeout/archive, etc.). Provide contractual, financial, and administrative support to multiple departments. Project management and financial assistance related to contractual management including preparation of redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, and subconsultant agreements. Assure compliance with each client's contractual and financial requirements. Set up or review budgets and invoices. Provide coordination and management of subconsultants. Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities:

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  Assist Project Managers and Senior Project Management Assistant in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients

  
  
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  Continuously track and monitor multiple contracts/projects and budgets

  
  
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  Work closely with Project Managers, Senior Project Management Assistant and Accounting & Finance Department to communicate the status of action items

  
  

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  Facilitate management and coordination of project's subconsultants and in-house support disciplines

  
  

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  Utilize Power BI project reports for contract and task performance and budget tracking

  
  

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  Track and review subconsultant agreements and contract renewals

  
  

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  Lead and manage team members by providing leadership and continuous performance management (setting expectations, goals, feedback, 1:1 meeting, coaching) that supports the growth and development of team

  
  

Nonessential Functions and Responsibilities

• Perform other related duties as assigned
• Coordinate regular updates of workload projections with project managers and regional leaders
• Coordinate conference planning activities for the PA/OH Region
• Coordinate career fair attendance, registrations and logistics for PA/OH Region
• Generate Summary Reports for the PA/OH Region monthly meetings
• Assist with meeting preparations, logistics and development of meeting minutes and action items