Administrative Assistant/Receptionist

Pro-Active Engineering
life insurance, sick time, retirement plan
United States, Wisconsin, Sun Prairie
350 Business Park Drive (Show on map)
Nov 15, 2025
Pro-Active Engineering is looking for an Administrative Assistant/Receptionist to be the welcoming voice and face of our company. This role provides a wide range of administrative and office support for the company's management team. Essential Functions Support all front desk activities during office hours 8:00am to 4:30PM. Answer, screen and transfer inbound phone calls. Maintain polite and professional communication via phone, email and in person. Handle office tasks such as filing, data entry and generating reports. Maintain office supply inventories. Organize and prioritize large volumes of information, emails and calls. Maintain supply inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies. Provide administrative support to Finance, HR, Operations and Quality departments and working on special projects as requested. Competencies 1. Communication Proficiency - written and verbal Planning and Organizing Prioritizing Problem Solving Technical Capacity Attention to Detail and Accuracy Collaboration Skills Flexibility Ability to Multitask Customer Service Orientation Required Education and Experience High School diploma or GED Computer skills and knowledge of relevant software. Knowledge of clerical and administrative procedures and systems such as filing and record keeping. Ability to work in a busy office with frequent interruptions. Desire to be proactive and create a positive experience for others. Must have a valid driver's license with a good driving record. Preferred Education and Experience Associate's degree Two years of related experience Compensation and Benefits Pro-Active Engineering offers a competitive wage based on experience and a generous benefits package to include health, dental, vision, life insurance, short and long-term disability, retirement plan with a company match, FSA, paid vacation, sick days, holidays and Gain Sharing bonuses. We also offer a business casual dress code. You can wear jeans every day! AAP/EEO Statement Pro-Active Engineering provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.