Executive Assistant for AI Transformation

NOKIA
US Salary Range between $73,700 - $136,000 plus potential benefits
life insurance, paid time off, tuition assistance
United States, New Jersey, New Providence
600 Mountain Avenue (Show on map)
Nov 14, 2025
In this role, the Executive Assistant will be responsible for comprehensive support to the CTO. The work environment is fast-paced and challenging, requiring the ability to handle a wide variety of activities and confidential matters with discretion. Provide critical support to the CTO Manage CTO's calendar and travel plans Serve as a gatekeeper for meeting requests Coordinate senior management team meetings and external events Handle administrative and logistical tasks for CTO Ensure smooth communication between CTO's office and other departments Coordinate IT support and security for CTO Demonstrate excellent organizational and communication skills From a Professional Growth perspective, this role will enable: Leadership skill development in relation to taking initiative, managing different kind of tasks and collaborating effectively. Executive Communication skills in relation to senior level engagements and interpersonal interactions. Excellent Networking opportunities with senior leaders across the business. Manage calendars, prioritize meetings, and coordinate schedules across European time zones. Organize meetings, prepare agendas, and ensure follow-ups are handled. Arrange complex travel itineraries including flight booking, hotels and working with 3rd party vendors for support for country documents requirement. Managing expense claims in the internal system (Concur) Handle sensitive communications with discretion. Supporting leadership with reports, presentations, and organizational documents. Coordinate logistics for internal and external events. Improve processes (like meeting agenda and follow up actions, travel and holidays plan) and enhance efficiency where possible. Work with internal communication and social media, preparing draft communication and helping to manage social media account (mainly LinkedIn) Collaborate with the executive assistant community fostering collaboration mindset. Experience supporting C-Level Executives in global organizations Strong communication skills with the ability to communicate in a clear, concise and professional manner Excellent organizational and problem-solving skills Ability to prioritize and handle multiple tasks Organized and detail-oriented approach, ensuring tasks are completed efficiently Ability to handle confidential information with discretion Proactive working style with the ability to anticipate needs and taking the initiative Team player, collaborating effectively with other team members and stakeholders Candidate must be located in the area as position will be hybrid It would be great if you also had: A business management qualification Come create the technology that helps the world act together Nokia is committed to innovation and technology leadership across mobile, fixed and cloud networks. Your career here will have a positive impact on people's lives and will help us build the capabilities needed for a more productive, sustainable, and inclusive world. We challenge ourselves to create an inclusive way of working where we are open to new ideas, empowered to take risks and fearless to bring our authentic selves to work What we offer Nokia offers continuous learning opportunities, well-being programs to support you mentally and physically, opportunities to join and get supported by employee resource groups, mentoring programs and highly diverse teams with an inclusive culture where people thrive and are empowered. Nokia is committed to inclusion and is an equal opportunity employer Nokia has received the following recognitions for its commitment to inclusion & equality: One of the World's Most Ethical Companies by Ethisphere Gender-Equality Index by Bloomberg Workplace Pride Global Benchmark At Nokia, we act inclusively and respect the uniqueness of people. Nokia's employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect. Join us and be part of a company where you will feel included and empowered to succeed. Additional Information US/Canada Nokia Offers a comprehensive benefits package that includes but is not limited to: Corporate Retirement Savings Plan Health and dental benefits Short-term disability, and long-term disability Life insurance, and AD&D - Company paid 2x base pay Optional or Supplemental life and AD&D insurance (Employee/Spouse/Child) Paid time off for holidays and Vacation Employee Stock Purchase Plan Tuition Assistance Plan Adoption assistance Employee Assistance Program/Work Life Resource Program The above benefits exclude students. Disclaimer for US/Canada Nokia Maintains broad annual base salary ranges for its roles in order to account for variations in knowledge, skills, experience and market conditions, and with consideration to internal peer equity.( Check the salary ranges in the job info section for this role) All North America job posts will post for a minimum of 7 calendar days and up to 180 days or until candidate/s identified.