Administrative Assistant II

Volunteers of America Greater New York
26.44 USD-26.44 USD
life insurance, paid time off, tuition reimbursement, retirement plan
United States, New York, Bronx
Nov 14, 2025
Volunteers of America-Greater New York (VOA-Greater New York) is an anti-poverty organization working to end homelessness in the New York area by 2050. We operate over 60 programs across New York City, Northern New Jersey and Westchester County including emergency, transitional and permanent housing. Our services extend to families experiencing homelessness, survivors of domestic violence, people living with HIV/AIDS, veterans, youth aging out of foster care, adults with behavioral health or substance use needs, and others in need, including a special education preschool program. We are in search of new talent in the following position... *Position:* *Administrative Assistant II* The Program Assistant for the Paloma Project provides critical administrative and programmatic support to ensure efficient operations and compliance with funder and agency standards. Based at the Economic Empowerment Center, the Program Support staff manage data systems including the Homeless Management Information System (HMIS), assists with Temporary Financial Assistance (TFA) documentation and processing, tracks program expenditures, manages office functions, and supports the day-to-day administrative needs of the program. The Paloma Project- Based out of VOA-Greater New York's Economic Empowerment Center, provides trauma-informed, housing-focused support to survivors of domestic violence, intimate partner violence, and human trafficking. The program offers scattered-site transitional housing and rapid rehousing assistance, with individualized service coordination to promote housing stability, safety, and long-term independence. Location: Bronx, NY, 10455 Minimum Qualifications: High school diploma or equivalent required with 2-3 years of experience; Associate's or Bachelor's degree preferred. Experience managing data systems such as HMIS and working with performance-based contracts. Proficiency in Microsoft Office Suite including Excel, Word, and PowerPoint. Strong organizational skills and attention to detail. Ability to communicate effectively with vendors, staff, and community partners. Knowledge of bookkeeping or basic accounting is a plus. Bilingual (English/Spanish) preferred but not required. Commitment to supporting survivors of domestic violence through trauma-informed practices. Administrative Assistant II Principal Responsibilities: Manage data entry and uploads into the Homeless Management Information System (HMIS) accurately and on schedule. Review Temporary Financial Assistance (TFA) packages to ensure documentation meets all funder and agency requirements. Track TFA disbursements and other client-related expenditures across multiple contracts and funding streams. Maintain organized records for audits, reporting, and internal monitoring. Manage office operations, including ordering supplies, answering phones, and maintaining inventory. Serve as liaison with vendors; coordinate payment of invoices and track vendor-related expenses. Support staff in preparing program reports, presentations, and documents using Word, Excel, and PowerPoint. Assist with scheduling appointments, meetings, and maintaining calendars. Provide general administrative support to the Program Director and program team as needed. We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy: Medical, Dental, & Vision Coverage Prescription Coverage Life Insurance Retirement Plan Tuition Reimbursement Paid Time Off, including a Paid Birthday Holiday And much more! Please note: Benefits for part-time employees may vary. To learn more about VOA-Greater New York, copy and paste this link into a browser: https://www.voa-gny.org/about VOA-Greater New York is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories. Apply today!