Administrative Assistant

Spectraforce Technologies
United States, Illinois, North Chicago
Nov 13, 2025
Position Title: Administrative Assistant Location: North Chicago, Illinois, 60064 Duration: 6 Months (Possible Extension) Work Arrangement: 100% Onsite Work Schedule: Monday - Friday, 8:30 AM - 4:30 PM Position Summary The Administrative Assistant will provide advanced administrative support to the Global Security leadership team, including the Vice President. This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide comprehensive administrative support to the Global Security leadership team, including the VP. Monitor and prioritize email communications, highlighting key actions and drafting routine responses. Coordinate and maintain departmental files in compliance with corporate and legal requirements. Manage calendars, schedule meetings, and arrange domestic and international travel. Plan and organize departmental meetings, including catering and food services. Proactively identify and resolve scheduling conflicts. Follow established company purchasing and administrative procedures. Utilize Microsoft Office Suite, SAP, Concur, and other business-specific software to complete tasks efficiently. Professionally interact with senior-level management and maintain confidentiality at all times. Perform other administrative duties as assigned. Required Skills and Qualifications Education: Minimum Associate Degree in Office Administration or equivalent required. Technical Proficiency: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) SAP and Concur systems Corporate Travel platforms and related tools Core Competencies: Strong communication skills across all organizational levels Excellent attention to detail and organizational ability Ability to multitask and prioritize effectively Professional discretion and confidentiality