Records Coordinator

Under direction from the Deputy City Clerk, plans, organizes, directs, and implements the City-wide Records Management Program. Provides technical and functional supervision over staff.

• Develop policies and procedures for the City's Records Management Program.
• Review legislation and coordinate with departments to determine operating, administrative, legal, fiscal, historical, and/or archival value of departmental records.
• Ensure technical compliance with government codes for records retention, dissemination, access, and destruction.
• Analyze and evaluate equipment, technology, and advances relative to records management needs.
• Assist in the preparation of the annual budget.
• Recommend cost-effective fee schedules for services to ensure unit operation is within fiscal limits.
• Conduct studies, surveys, and prepares reports relative to records retention and management.
• Assist in the selection of staff; participate in the training of staff and volunteers; work with employees to correct deficiencies; implement discipline procedures.
• Conduct file searches for specific documents.
• Review records and equipment inventories.
• Serve as a records management source liaison to all City departments.
• Perform a variety of general clerical tasks including ordering, receiving, and distributing Department supplies; operate a variety of records storage equipment and computer programs.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Employee must perform any other tasks or functions deemed necessary to the operations of the employer, and
• Other duties as assigned: This position is always evolving. Therefore, employer reserves the right to modify this job description as necessary.

A combination of experience and training that would likely provide the required knowledge and abilities is qualifying. The employee must have knowledge of:

• Principles of records management including records appraisal, retention, and disposition.
• The concepts of records creation and active/inactive records systems.
• Modern record and information management technology, including Laserfiche and microfilm conversion systems.
• Principles and practices of supervision, training, and personnel management.
• Provisions of State and Federal codes, mandates, governing rules, regulations, and policies affecting record-keeping functions.
• Principles of modern office practices and current developments in office automation.
• Principles and practices of budget preparation.

Required Question