Data Control Specialist

Working Title: Data Control Specialist

State Role Title: Administrative and Office Specialist II

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Finance

Department: 100641 - Associate Controller - Reporting

Pay Rate: Pay Range

Specify Range or Amount: $35,000 - $38,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 11/12/2025

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
* Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
* Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
* Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
* Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
* Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Office of Financial Reporting seeks a Data Control Specialist to join us in supporting the University's mission by producing reliable, timely financial information and transactions. We are a customer-service oriented office with a strong commitment to quality, integrity, and professionalism.

Duties and Responsibilities:

- Data entry and analysis; enter detailed accounting transaction data into the PeopleSoft Finance system utilizing documentation submitted by various departments across the JMU community, including accounting entries via Agency Transaction Vouchers (ATVs), bulk deposit data from daily Higher One uploads prepared by the University Business Office, and bank deposits/funds transfers to record the University's banking activity.
- Review data entry utilizing query, Excel, and PeopleSoft reporting functionality to ensure completeness and accuracy.
- Enter budget journals for grant funds.
- Receive and distribute departmental mail.
- Provide customer service to on-campus departments by monitoring the Financial Reporting departmental inbox regarding general inquiries, accounting entry support, error correction, etc.
- Assist the Accountant and Reports Accountant with daily processes as needed. Also provide assistance as-needed to others in the Financial Reporting department, and potentially other areas of Finance. Examples of such tasks include (but may not be limited to) the following:
- Scanning documents for electronic indexing, other general filing tasks
- Review and update departmental procedures
- Prepares special projects as assigned by the Director and/or Assistant Director of Financial Reporting

Qualifications:

- General working knowledge of office procedures and practices.
- Ability to work independently with minor supervision, as well as work effectively with other employees within the department and the university.
- Ability to work effectively under pressure as necessary to meet deadlines, etc.
- Computer experience required, with a focus in Excel or other spreadsheets beneficial.

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.