AP Team Leader

Job Title: Team Leader

Location: System Business Office

Department Name: Accounts Payable

Req #: 0000219828

Status: Hourly

Shift: Day

Pay Range: $49,627.00 - $70,098.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The AP Senior Team Lead is responsible for the training of new and existing members of the AP team. They will be subject matter experts on AP functions including policies and PeopleSoft. Perform PeopleSoft system testing to support changes in operations. Act as a first point of contact for team members with questions.

They will coordination of vendor payments in accordance with policy and procedures. They will perform research, problem solve, take action and escalate to ensure the payment is made to the vendor within the appropriate timeframe. Interface with vendors and end-users explain and educate on policy compliance when necessary.

Independently balance workload and adhere to timelines, deadlines with a high degree of accuracy. Provide team coverage along with handling special projects and other duties as assigned.

Qualifications:

Required:

• Five years accounts payable or finance experience.
• Demonstrate proficiency in Microsoft Office applications
• Able to perform basic mathematical calculations, balance and reconcile figures, possess good communication (written and verbal) skills.

Preferred:

• Associates degree with three years of accounts payable experience preferred
• Strongly prefer experience with PeopleSoft or other ERP system and OCR programs

Scheduling Requirements:

• Full-Time, Day, Salaried
• Hybrid

Essential Functions:

• Trainer for department staff including new members and refreshers.
• Demonstrates competencies in the Accounts Payable and Purchasing modules, policies and practices. Subject Matter Expert for AP and will answer staff questions and help vendors/end-user with problem resolution.
• Processes all vouchers and payment requests in compliance with policies and guidelines
• Manage and take action to ensure all invoice discounts are captured. Daily work the dashboard and engage with others to ensure invoices are ready for payment by the discount date. Track any lost discounts and summarize in a management report.
• Informs management and end-users of delays of complications within the process.
• Balances and maintain workload include providing support to teammates while adhering to departmental policies, procedures and position/department performance standards.
• Able to perform the AP Specialist, Processor and AP Verifier roles, provides team coverage and special projects as needed
• Lead point person audit support and information retrieval
• Produces updates, emails, and other communication in a clear and effective manner. Establish and maintain rapport through effective communication and timely follow-up with customers, coworkers, management, and outside agencies/vendors.
• Notify leadership of any unresolved issue and request assistance as necessary
• Adhere to department performance standards and Key Performance Indicators (KPI)
• Perform other duties as assigned

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees' physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer