NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
Position Summary:
We have an exciting opportunity to join our team as a Residency/Fellowship Program Coordinator.
The Neurology Fellowship Program Coordinator is responsible for the day-to-day administration of 12 Fellowship Programs. Working in collaboration with the Program Directors, the coordinator ensures compliance with accreditation standards, oversees the administrative functions of the fellowship programs, and supports trainees throughout all phases of their education.
The coordinator serves as a key liaison among faculty, residents, institutional leadership, and external regulatory agencies such as the ACGME.
Job Responsibilities:
- Provides administrative support to the Program Directors.
- Manages the New Innovations software with residents, fellows, and faculty data for the program, including block schedules, evaluations, Scope of Practice (SOP), annual payroll assignment, on-boarding, advancement and termination of trainees.
- Coordinates interview season activities including updating marketing materials, correspondence with applicants and faculty interviewers, organizing rank order list and meeting, and Match Day logistics.
- Monitors compliance with duty hours, evaluations, certifications, procedures, flu shots, and institutional requirements.
- Participates in and submits information for the Clinical Competency Committees (CCC), Annual Program Review (APR), Annual Program Evaluation (APE), and ACGME Annual ADS updates.
- Creates trainee training records and submits program requirement data to the ACGME or UCNS.
- Facilitates reimbursements. Prepares and processes Purchase Requisitions, check requests, IOIs and related invoices.
- Assists Program Director with organizing Fellowship Didactic sessions
- Tracks and monitors fellowship budget expenses.
- Collaborates with the GME office to develop Leave of Absence letters for fellows who are on Family and Medical Leave (FMLA).
- Liaise with Program Directors and the GME office in preparation for Site-Visits (ACGME, IPRO, Joint Commission, etc.).
- Onboards visiting residents participating in electives with the Neurology Fellowship Programs.
- Coordinates annual in-service training and self-assessment examinations.
- Maintains program handbook and utilizes Ellucid to obtain the most up-to-date institutional policies.
- Assists with coordinating the Neurology Department trainee graduation event.
- Maintains trainee files and ensures that all required documentation related to program requirements is received.
- Provides ongoing communication with trainees to address issues and concerns.
Additional Position Specific Responsibilities:
Performs other duties as assigned
Minimum Qualifications:
To qualify you must have a BA Degree plus 2-3 years of responsible office administration experience, or equivalent combination of education and experience; excellent communication, interpersonal, computer and organizational skills.
Preferred Qualifications:
Masters degree in related field. Experience in Medical education.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
View Know Your Rights: Workplace discrimination is illegal.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $64,350.00 - $75,790.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
NYU Grossman School of Medicine
$64,350.00 - $75,790.00 / yr
Oct 18, 2025