Federal Contract Specialist

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title: Federal Contract Specialist

Location(s): Malvern, PA

(Remote: Presence required on Thursdays)

Position Description:

• Administers high-volume, complex federal orders and modifications, primarily issued under an IDIQ prime contract, for the sale and maintenance of medical imaging equipment, medical software, and related services.
• Monitors team email boxes for newly awarded orders and modifications, reviews such orders and modifications for any compliance concerns, and transmits executed orders and modifications to both internal and external stakeholders.
• Reviews contract clauses in orders and modifications to identify any new requirements or deviations.
• Transmits modification requests to federal customers and follows up on those requests, when needed.
• Updates internal tracking tools with the status of modification requests.
• Audits internal contract files for consistency and completeness and ensures files are created and/or updated with newly awarded orders and modifications.
• Works to identify unusual contract situations, or potential areas of noncompliance, reports these situations to the Director of Federal Contacts and/or legal counsel and provides assistance to resolve such issues.
• Works collaboratively with the other members of the Federal Contracts Team, legal counsel, and other internal stakeholders with sales and finance roles, participating in meetings in person and/or via Teams as needed.
• As needed, acts as a point of contact for certain federal government Contracting Officers and communicates clearly and strategically on behalf of the organization.
• Obtains signatures for orders and modifications in accordance with corporate policies and contract requirements.
• Assists in performing other tasks required to administer our federal contracts.

• You have earned a bachelor's degree, or you have equivalent work experience.
• You possess a competency with Microsoft Office and Teams applications.
• You demonstrate attention to detail and an ability to process volumes of data and documentation efficiently.
• You can identify and solve problems, including constructively engaging with relevant stakeholders and suggesting creative solutions.
• You can manage heavy workload effectively and meet deadlines.
• You work independently and effectively in a highly matrixed, high-volume, challenging environment.
• You possess strong written and oral communications skills.
• You must possess the ability to coordinate multiple activities associated with complex contract administration and processes.
• You have a willingness to learn and apply knowledge to work responsibilities.

• You have a basic understanding of government procurement regulations, basic contract documents and legal terminology relating to federal contracts; preferred.
• You have experience in customer service and/or business negotiation; preferred.
• Basic use of Excel for tracking (columns/rows) is sufficient.

• 3-5 years.

• Federal contract administration experience is highly preferred due to regulatory complexity.
• If not federal, then general contract administration experience is acceptable.
• Must be detail-oriented and able to handle high-volume work, especially managing group inboxes and processing communications.

Must-have Skills:

• Proficiency in Microsoft Office, Outlook, and Teams.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.