Scheduling Coordinator

Job Title: Coordinator Scheduling

Location: Main Hospital - New Brunswick

Department Name: Perioperative Support Services

Req #: 0000216178

Status: Hourly

Shift: Day

Pay Range: $19.00 - $25.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Scheduling Coordinator for Perioperative Support Services is responsible for the timely and accurate scheduling of surgical procedures across multiple departments within the business unit. This role plays a critical part in supporting perioperative operations by ensuring that all cases are entered accurately and efficiently, maintaining a high level of communication and professionalism with internal and external stakeholders. The Scheduling Coordinator serves as the primary liaison between providers, patients, and departmental staff to facilitate smooth case scheduling, optimize workflow, and support exceptional patient care.

Qualifications:

Required:

• High School Diploma or equivalent
• Minimum of 2 years of hospital scheduling experience, preferably in a perioperative or operating room environment
• Proficiency in EPIC electronic medical records or similar healthcare scheduling software
• Strong knowledge of medical terminology, particularly related to surgical procedures
• Excellent communication, organizational, and customer service skills
• Ability to handle a high-volume workload with accuracy and attention to detail

Preferred:

• Associate's or Bachelor's degree in Healthcare Administration, Business, or a related field
• Familiarity with insurance requirements and procedure codes for surgical cases
• Prior experience working directly with perioperative or surgical services teams

Scheduling Requirements:

• Working Shift: Monday-Friday
• Day Shift: 9:00AM-5:00PM
• Full-Time, 40 Hours Per Week

Essential Functions:

• Accurately schedules surgical procedures for multiple departments within Perioperative Support Services, ensuring all necessary details and requirements are captured
• Enters cases in the scheduling system promptly and accurately to ensure seamless coordination of surgical services
• Communicates with physicians, office staff, patients, and other departments with professional etiquette through phone, email, and in-person interactions
• Obtains and verifies all pertinent information required for scheduling, including procedure details, insurance eligibility, and special instructions
• Follows up timely with providers, clinical staff, and patients to resolve scheduling conflicts, missing information, or other issues
• Demonstrates attention to detail to avoid scheduling errors that could impact patient care or surgical workflow
• Maintains knowledge of departmental policies, medical terminology, and procedure coding to ensure accuracy and compliance
• Collaborates effectively with perioperative leadership, clinical staff, and administrative teams to support the overall efficiency of the surgical schedule

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees' physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ....and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.