HR Executive Assistant - Admin

Carle Health is seeking a highly organized, proactive, and resourceful Executive Assistant to support our Chief HR Officer and three additional high-profile HR executives. This role is a key member of our Executive Support Team and is instrumental in ensuring the efficiency and effectiveness of our Human Resources leadership. This position requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant will manage complex calendars, coordinate high-level meetings and events, handle confidential information, and serve as a liaison between the executives and both internal and external stakeholders.

• High School Diploma or G.E.D required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of Executive Assistant experience supporting senior leaders, preferably in environments with a high degree of confidentiality.
• Professional administrative certifications preferred.
• Exceptional customer service, communication, and interpersonal skills.
• Demonstrated ability to manage multiple priorities with discretion and sound judgment.
• Advanced proficiency in Microsoft Office Suite and virtual collaboration tools.

You will be part of a mission-driven organization dedicated to making a positive impact in healthcare. We offer competitive compensation, comprehensive benefits, and the opportunity to support influential leaders shaping the future of our workforce.

If you are a collaborative and detail-oriented professional with a passion for excellence, we invite you to apply and contribute to Carle Health's commitment to exceptional care and leadership.

• Provide comprehensive administrative support to the Chief HR Officer and three HR executives, including managing schedules, prioritizing communications, and preparing correspondence.
• Anticipate executive needs and proactively resolve scheduling conflicts and competing priorities.
• Screen calls and visitors, exercising sound judgment to determine the appropriate course of action.
• Research, develop, and compose presentation materials, reports, and meeting minutes.
• Maintain a high standard of confidentiality and professionalism at all times.
• Exercises discretion and judgement in identifying and resolving matters that would not require the executive's direct involvement.
• Makes travel arrangements and prepares for larger-scale meetings hosted by HR executives as needed

Find it here.

Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance - and opportunities meet flexibility. Find it all at Carle Health.

Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet designations, the nation's highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world's first engineering-based medical school, and Health Alliance. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.