Administrative Assistant III

Join the Dining & Culinary Services team in University Housing as an Administrative Assistant! We are looking for an experienced, customer-focused individual to support our Dining & Culinary Services administrative operations.

The person hired into this role will use their strong organizational, time-management, and communication skills to provide administrative support across Dining & Culinary Services. They will often act as the first point of contact for students, staff, and parents with questions about dining operations and initiatives. Will assist with recruitment and onboarding for new dining staff, and will directly support the Director of Dining & Culinary Services. Apply today!

• Performs duties in a high-volume, dynamic, student residential dining environment
• Supervises and guides student workers
• Demonstrates and role models exceptional customer service
• Develops and maintains administrative program support to the Dining department
• Maintains supplies and equipment for administrative offices
• Coordinates and supports various Dining program initiatives
• Acts as administrative support for the Director of Dining
• Assists in recruitment activities for the department, such as setting up interviews
• Provides support and assist as needed in the implementation of plans and procedures in the event of an emergency

Work Schedule:

• Primary schedule for this position is daytime business hours, 7:45am-4:15pm with some evenings and weekends as needed
• Operational and work schedules will be closely aligned with the services and customer needs of the unit. As a result, work schedules may be adjusted during specific times of the year, including summer and winter break hours
• This is a full-time ongoing appointment
• This position requires work be performed in-person, onsite, at a designated campus work location

Work schedule will be set with selected finalist(s) at time of offer. Schedule alterations as operations and position expectations demand.

Be part of the Dining and Culinary Services team that serves the residents of the University Residence Halls, as well as UW-Madison students, faculty, staff, and the general public. Apply today!

• Assists in maintaining the menu management and point of sale systems

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

• Prepares and audits complex records, edits documents, and reviews work done by others

• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

University Housing\University Housing Dining & Culinary Services

University Housing Dining and Culinary Services provides affordable meals made from locally sourced ingredients and innovative dining options to residents, guests, and staff. We have market-place style locations in six buildings throughout campus. These marketplaces offer a new variety of selections each day, as well as made-to-order stations. Additionally, there are convenience stores, coffeehouses, and two franchises throughout campus, as well as a Catering, and Central Production and Bakery operation.

Within the Eagle Heights Community Garden, Dining and Culinary Services has a 1-acre Campus Farm producing vegetables that are used in menus in marketplaces, as well as in Grab & Go items in convenience stores and on the Electric Eats Food Truck.

The starting hourly wage is $25.37 or higher based on qualifications.

This position includes significant night and weekend shift differentials, a free meal for every shift, and a $1,000 referral bonus for each person hired. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

• 2 years of office experience providing customer service
• Experience and proficiency with common office productivity and communication resources (such as Outlook, Word, Excel, PowerPoint, etc.)

• Experience working in a dining, customer service, or other hospitality setting
• Experience providing office support in a school or university setting
• Experience with collaborative online platforms (Google Workspace, Box, Teams, etc.)
• Experience using point of sale (POS) systems
• Experience auditing complex records, editing documents, and reviewing work done by others

Click the "Apply" button to start the application process. You will be prompted to upload your resume, detailing training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We are only able to consider completed application materials submitted by the deadline date.

Additional Information

This position has been identified as a position of trust. The selected candidate will be required to pass an initial criminal background check to be eligible for employment and then every four years thereafter.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.

Candidates who apply for this position may be considered for other or future vacancies within this title, including those which may have a different work schedule and/or requirements from this vacancy.

University Housing Human Resources, hr@housing.wisc.edu, 608-262-2766

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

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Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

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