CONSTRUCTION ADMINISTRATIVE ASSISTANT

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

The Administrative Assistant provides overall administrative and organizational support for a wide variety of construction related business program transactions. These include but are not limited to: travel planning, personnel support, project data tracking and logging, customer correspondence, coordinating data calls, and creating business reports. Understands and uses a wide variety of software programs to assist the construction team with items such as progress management, financial performance, budgeting, estimating, resource management, billing, and submittal tracking. Maintains a close and highly responsive relationship with the daily activities of the construction team members, customers, and subcontractors. Will develop and maintain positive and professional relationships with internal and external customers and maintains confidentiality of all information. Thinks critically and works independently to achieve results in the absence of day-to-day guidance.

Pay Rate: $40.71/hourly

Work Model: Onsite/In-Office

Essential Duties & Job Functions:

• Responds to visitors, calls, and inquiries for information; determines which requests need to be escalated or rerouted. Follows up and ensures completion of inquiries.
• Serves as point of contact and liaison for all activities within assigned department; maintains recurring internal reports, purchasing transactions, correspondence, training, etc.
• Provides administrative and organizational support to the Security team, ensuring efficient and up-to-date tracking of all security-related matters. This role assists with the coordination and maintenance of contract documents and trackers, serving as a central point of contact for the construction team.
• Maintains Outlook calendars, makes appointments and arranges meeting rooms.
• Attends meetings, anticipates and assembles materials, generates meeting agendas and minutes and distributes according to standard practice and requests.
• Assists in the development and implementation of standard operating procedures.
• Prepares reports, summaries or replies to inquires, selecting relevant information from a variety of sources.
• Receives and processes subcontractor and vendor invoices.
• Develop and maintain various program tracking logs.
• Compile proposal packages as needed.
• Coordinates interdepartmental communications and activities.
• Plans and organizes work to meet all deadlines. Able to perform a variety of tasks in a single day.
• Assists with procurement duties including but not limited to Subcontract and PO paperwork.
• Assists with tracking Subcontractor and Vendor PRs as well as other project related activities.
• Maintains project folders and ensures contract documents are delivered to the appropriate departments.
• Supports other department staff as needed or directed.
• Occasionally operates company vehicles in a safe manner.
• Adheres to the established company safety and personnel policies and standard procedures.
• Performs other duties as assigned.

Mandatory:

• Must be familiar with commercial construction program activities, including but not limited to: billing, administrative processes, project tracking, proposals, etc.
• High school graduate or equivalent GED.
• Five (5) years of experience managing a large variety of administrative activities and data using multiple software programs in a fast paced environment.
• Two (2) years experience successfully supporting senior level leaders or a large program.
• Demonstrate a strong history of reliability, responsibility, and skills to perform the essential duties and job functions.
• Proficient in Microsoft office applications (Word, Excel, Outlook).
• Demonstrated ability to learn and use business specific software programs (databases, accounting, tracking, inventory etc.).
• Demonstrated ability to manage the multiple critical issues within a continuously adapting schedule.
• High attention to detail and demonstrated excellence in diplomatic, organizational, time management, critical thinking and interpersonal skills.
• Ability to operate all office equipment including but not limited to: telephones, copy machines, fax machines, printers, and computers.
• Mature judgment and ability to work with minimal supervision.
• Ability to obtain and maintain customer specified security clearance.
• Valid state driver's license.
• Ability to lift 50 pounds.

Reasonable Accommodation:
CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any if its subsidiaries, please email ada@chugachgov.com

Equal Employment Opportunity:

Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.