New 
Program Assistant - Surgery
 University of Illinois Chicago | |
life insurance, paid time off, retirement plan
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 United States, Illinois, Chicago | |
 Oct 07, 2025 | |
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Program Assistant - Surgery Program Assistant - Surgery Hiring Department: Surgery Location: Peoria, IL USA Requisition ID: 1037406 FTE: 1 Work Schedule: M - F Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 10/20/2025 Salary Range (commensurate with experience): $20.51 - 44.75 / Hourly Wage Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints. It is not typical for an individual to be offered a salary at or near the top of the full range for a position. This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote). About UICOMP The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Position Summary Under administrative direction of the Administrative Assistant, this position provides expertise to, management and coordination of the educational programs in the department of Surgery. The position serves as liaison/advisor to faculty and residents. The position requires knowledge of development activities, the residency training program and needed technical specifications to serve the needs of the program. To a lesser extent, the position also supports administrative functions including confidential non-salaried appointments, promotional packets and expense accounts. Duties & Responsibilities Under the direction of the Chair, Program Director, and the Director of Surgical Education, develops, designs and implements elements necessary to produce departmental educational programs. Administers and coordinates department skills training for residents in the form of procedural skills labs, cadaver labs, team training, FES and FLS courses and other simulation courses as needed. Acting as a liaison for the department and within the scope and knowledge of program needs, coordinates logistics, supplies and equipment through Jump simulation and education center and various internal and external constituents such as industry representatives/subject matter experts to implement above activities. Ensures appropriate location, enlists faculty educators, develops timelines, facilitates curriculum composition and development, and collaborates with other departments in multi-disciplinary training. Tracks resident and faculty completion and engagement at educational activities and summarizes these for reports. Working with the Director of Surgical Education and Program Director, develops and provides educational performance data collection and outcomes reports for above educational activities. Represents the department on the Education committees, Quality and Safety Committee and as needed on educational work groups. Assists Chair and Residency Program Director in determining unit goals, SOP's and objectives for the department didactic programs, including conferences, symposia, and lectureships. Performs all necessary communication and logistics to support the above activities. Invites and interacts with distinguished guest lecturers and arranges itineraries, travel and speaker dinners. Monitors fiscal transactions of educational accounts used for conferences, guest speakers, and educational materials Prepares reports and budget projections of these educational accounts and keeps management abreast of expenditures. Prepares evaluations for and compiles Continuing Medical Education materials for weekly and quarterly reporting of any department educational didactics, including Grand Rounds and Mortality and Morbidity Case Conference. Ensures follow up of Quality/Improvement action items from all Mortality and Morbidity Case Conferences and tracks completion and presentation dates for monthly Q/I conference. Compiles and distributes comprehensive monthly education conference schedule to all faculty and residents. Stays abreast of industry trends. Responsible for preparation and completion of non-salary appointment paperwork for department faculty and residents. This includes compiling confidential information for promotion packets for current faculty, tracking faculty involvement for promotions, and completion of and submission of final promotion packets. Creates, reviews and submits invoices and expenses for the department, including purchase orders and recurring expenses. Advises the Administrative Assistant on departmental expense accounts as needed to maintain budget and prepare for annual budget. Tracks and reconciles departmental expenses in My U-Financials and maintains an itemized record of expenditures relative to state, revolving, MSP research, foundation and grant funds. Advises the Administrative Assistant on departmental expense accounts as needed to maintain and prepare for the annual budget. Minimum Qualifications
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/17096?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-3a5912b6d93bb845aebae4f4c4e350b3 | |