Events Coordinator

Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

The Events Coordinator position reports to the Vice President, Events and will provide general support for all efforts supporting the development of the Events business at TRC - Clean Transportation Solutions. You will work side-by-side with team members that are collaborative, inquisitive, and dedicated to quality. From planning to execution, the person in this role will support a broad base of initiatives-all critical to the successful implementation of high-profile events.

• Support the Registration function for all events including planning phases, post-registration launch to attendees, at the event, and post-event wrap up.
• Monitor and respond to event registration inquiries through the shared email inbox and hotline.
• Assist with research and intelligence with respect to incorporating new ideas and enhancing event processes.
• Conduct research and stay up-to-date on industry events to maintain the master industry event calendar.
• Assist with events inventory management, including maintaining inventory excel tracker, ordering supplies, and upkeep of events storage room.
• Plan, pack, arrange, and create show shipment tracker for shipping to event sites.
• Conduct research on event swag and provide recommendations.
• Assist with mobile app coordination before, during, and post-event.
• Coordinate and help direct vendors as needed according to event plan.
• Work with Creative teams on data collection to inform decision making with respect to logistics and other event planning concerns.
• Communicate details with respect to event logistics so that Creative teams can have accurate details for website and email marketing to attendees.
• Assist with financial reporting, reconciliation of expenses, and budget.
• Communicate with the accounting team with respect to registration invoicing, payment collection, and vendor forms required for payment processing.
• Work with payment processing systems, including PayPal and MerchantE Solutions.
• Communicate with event sponsors and stakeholders in regard to event registration, logistics, and other key details.
• Travel to event sites for pre-event planning and event execution.
• Provide general administrative support to the events team, coordinate meetings, manage calendars, and oversee various research or other projects as assignments dictate.
• Assist with the development of pre-meeting agendas and post-meeting notes for event planning meetings and other presentations.
• Provide regular updates on deadlines, projects, tasks, issues, etc. in a timely, clear, concise manner.

• A BA, BS, or AA from an accredited college or university is preferred. Candidates with or without degrees will be considered if they possess an exemplary record of success, leadership, and expertise relevant to our needs.
• 1-2 years of experience in fast-paced, deadline-driven environments, Proven experience in corporate, business to business, tradeshow, or large-scale events.
• Proficiency with Cvent Event Registration Software (or similar software) is preferred but not required.
• A competitive candidate has exceptional organizational/time management, project management, writing, research, analytical, communication, facilitation, and interpersonal skills. Must be able to learn from constructive criticism and adapt to rapidly changing project needs and competing priorities.
• Fluency in English is required.
• Up to 15% travel

Our Mission

We understand our clients' goals, and embrace them as our own, applying creativity, experience, integrity and dedication to deliver superior solutions to the world's energy, environment and infrastructure challenges.

Our Vision

We will solve the challenges of making the Earth a better place to live - community by community.

TRC is ranked #16 on ENR's list of the Top 500 Design Firms in the United States.

Please watch the video below to learn more:

https://bit.ly/3uJdTWh

Benefits*: TRC offers a competitive benefit package consisting of:

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.

Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Other Compensation: Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The complete job description and application are available on TRC's career site.

TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.